BOP Program Statement 2011.09 § 12

the same manner regardless of whether the site is an institution,

regional office, or the Central Office. The data collected

during these reviews will be used to provide information for the

annual Prompt Payment Report (see Section 13).

The review team may perform the reviews on-site or may have the

payment vouchers mailed to the Central Office, regional office,

or institution for review as determined by the Comptroller or

Chief, Finance Branch, as appropriate.

— The QC Reviews will be performed on original documents if

the review is conducted on-site or on copies of original

documents if the review is conducted off-site.

— A worksheet will be prepared which lists all vouchers

reviewed by vendor name and invoice number(s).

— It also will include prompt pay performance indicators to be

reviewed for each voucher. The performance indicators will

be compared with the paid voucher to determine compliance.

PS 2011.09

4/23/2003

Page 7

The Prompt Payment Act Compliance Review Worksheet (Attachment

A), or another electronic worksheet with the same information and

calculations, is to be used during the QC Review. It lists the

prompt pay factors (performance indicators) to be reviewed for

each payment.

— The prompt payment performance indicators will be

collected as each payment is reviewed.

— The review of each payment consists of checking

compliance with all elements of the PPA listed on

Attachment A and repeating all calculations and prompt

pay determinations made in the original process.

— Attachment A must be reproduced in sufficient numbers

to accommodate the sample size.