BOP Program Statement 1614.01 § 6

a. Weekly Inspections. The Institution Duty Officer must inspect all areas of the institution

weekly, using form BP-A0506, Institution Fire/Safety and Sanitation Inspection.

b. Monthly Inspections. All areas of the institution must be inspected monthly by Occupational

Safety and Health staff.

c. Annual Inspections. In addition to the monthly inspection requirement, annual inspections

of the following must be completed and documented.

 Sanitation Inspection. The annual sanitation inspection may be conducted by any of the

following:

 Occupational Safety and Health Department staff from another Bureau facility,

 RSA, or

 Central Office Occupational Safety and Health Branch staff.

 Occupational Safety and Health Department staff from the same institution with

concurrence from the RSA.

• Prior to utilizing a local OSH Department employee to conduct the sanitation

inspection internally, the institution, with concurrence from the RSA, shall ensure

no outstanding deficiencies from previous sanitation inspections spanning the

course of the previous 3-years exist, which would require review by a specialist

outside the institution and disqualify the institution from conducting the

inspection internally.

If deficiencies are noted on the annual sanitation inspection, documentation by an independent

outside source must be maintained to show deficiencies have been corrected.

 Work, Health, and Safety Inspection. The annual work, health, and safety inspection

may be conducted by any of the following:

 SA,

 Occupational Safety and Health Department staff from another Bureau facility,

 RSA, or

 Central Office Occupational Safety and Health Branch staff.

d. Inspection Records. Inspection must be documented by a written report:

 Weekly Inspections. Written reports of the weekly inspections, including deficiencies,

must be reviewed by the Safety Administrator and forwarded to appropriate department

1614.01 6/22/2026 PROPERTY OF US GOVERNMENT 10

heads for corrective action. The reports and corrective actions taken must be kept in the

Occupational Safety and Health Department for three years.

 Monthly Inspections. Written reports of monthly inspections, including deficiencies,

must be sent to the department head for review and corrective action. A copy of the

reports, including corrective actions, must be forwarded to the Warden. The reports and

corrective actions taken must be kept in the Occupational Safety and Health Department

for three years.

 Annual Inspections. Written reports of annual inspections, including deficiencies and

corrective actions taken, must be kept in the Occupational Safety and Health Department

for three years.