BOP Program Statement 1614.01 § 2

a. Assistant Director. The Assistant Director (AD), Health Services Division (HSD), is

designated as the Health and Safety Official for the Bureau.

b. Chief, Occupational Safety and Health Branch (COSH). Reports to the AD, HSD, on

issues relating to occupational safety and health.

 Oversees the management of the Bureau’s occupational safety and health program.

 Supervises the Occupational Safety and Health Branch staff.

 Provides technical direction to Regional Safety Administrators (RSA) on occupational

safety and health issues.

 Interprets this program statement.

 Provides guidance and technical assistance to Central Office, regional, and institution

staff to resolve occupational safety and health issues that have a national impact and/or

cannot be resolved at the institution or regional levels.

c. Section Chief, Occupational Safety (SCOS). Reports to the COSH on issues relating to

occupational safety.

 Oversees the daily operation of the Bureau’s occupational safety program.

 Interprets the Bureau’s Occupational Safety requirements within this program statement.

 Serves as the Bureau point of contact for OSHA visits to institutions.

 Notifies RSAs of scheduled OSHA visits.

 Supervises the National Occupational Safety Specialists.

 Serves as a technical resource in the area of:

 OSHA-related programs.

 OSHA citations and complaints.

 OSHA compliance audits.

 Provides guidance and technical assistance to Central Office, regional, and institution

staff to resolve OSHA issues that have a national impact and/or cannot be resolved at the

institution or regional levels.

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d. Regional Safety Administrator (RSA). Reports to the Regional Director (RD) and COSH

on issues relating to occupational safety and health as they occur in a timely manner. In

conjunction with the Occupational Safety and Health Branch:

 Provides direction and technical assistance to help resolve occupational safety and health

issues that cannot be resolved at the institution level.

 Conducts technical assistance visits to institutions.

 Assists institutions with timely OSHA injury and illness reporting requirements.

 Monitors the effectiveness and uniformity of regional occupational safety and health

programs.

 Monitors reports and other occupational safety and health data generated by institution

personnel.

 Notifies the COSH of OSHA citations and complaints and forwards the citation and

complaints to the SCOS.

 Monitors occupational safety and health reports to identify and track:

 Safety trends.

 ACA accreditation and reaccreditation issues.

 Program Review findings.

 Operational review findings.

 OSHA citations and complaints.

 OSHA injury and illness reporting requirements.

 Training needs.

 Injury rates.

 Serves as the regional technical resource for emergency response procedures involving

natural disasters, chemical, biological, radiological/nuclear, and explosive incidents.

 Identifies and assists in the implementation of corrective actions to address Program

Review findings.

 Assists institutions in the implementation of Self-Contained Breathing Apparatus (SCBA)

fit-test and training programs.

 Serves as the regional technical resource for emergency response procedures involving

occupational safety and health emergencies.

 Provides quarterly written report to the SCOS on:

 ACA visits.

 Government-owned vehicle accidents.

 Program Reviews.

 Regional occupational safety and health initiatives.

 Safety incidents.

 Status of corrective action on OSHA citations and complaints.

 Updates on serious injuries and hospitalizations.

e. Certified Industrial Hygienist (Central Office). Reports to the COSH, on issues relating to

occupational health and industrial hygiene.

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 Provides occupational safety and health consultation (e.g., indoor air quality, workplace

mold, and other workplace and industrial hygiene stressors) to institutional and regional

Safety Administrators..

 Reviews Safety Data Sheets and provides Hazard Communication guidance for Job

Hazard Assessments for FPI and Bureau facilities.

 Develops scopes of work for industrial hygiene contractors and reviews contractor

reports for technical accuracy and recommendation effectiveness.

 Identifies effective and appropriate PPE for staff/inmate use.

 Assists in drafting and reviewing responses to regulatory agencies (e.g., OSHA)

regarding workplace health and safety issues when requested.

 Provides guidance on potentially hazardous new chemicals, processes, or operations

within the correctional environment for FPI and Bureau facilities.

 Assists and provides COSH, with technical input for industrial hygiene policies.

 Collects and analyzes injury surveillance data of workplace injuries.

 Maintains American Board of Industrial Hygiene (ABIH CIH) certification required for

duties.

f. National Occupational Safety Specialist (Central Office). Reports to the SCOS on issues

relating to occupational safety. Serves as a technical resource to Central Office, regional, and

institution staff in the areas of:

 OSHA-related programs.

 OSHA citations and complaints.

 Bureau policy relating to occupational safety and health.

 Occupational safety and health training.

 Accident investigation.

Will be called on to participate in:

 After-action reviews.

 Data collection.

 Development and delivery of occupational safety and health training.

 Responses to OSHA citations and complaints.

 Occupational safety work groups.

 OSHA compliance audits.

 ACA accreditation and reaccreditations.

 Project plan and specification review.

 Technical assistance visits.

g. Safety Administrator (SA). Reports to the institution Warden, RSA, and appropriate

Occupational Safety and Health (OSH) Section Chief(s) on occupational safety and health issues

as they occur, in a timely manner. They work at the department head level with other institution

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managers to achieve safety goals. When policy and regulations are not specific, they must

exercise professional judgment to maintain a reasonable level of occupational safety and health

protection at the institution. They serve as the institution’s technical resource for emergency

response procedures involving accidents, injuries, deaths, and similar emergencies. They provide

information to the RSA for the written quarterly report submitted to the SCOS.

h. Other Occupational Safety and Health Department Personnel (Institution). Report to the

SA and assist in the implementation of the institution’s occupational safety and health program.

i. Safety Administrator Trainee. Advises the institution SA on occupational safety and health

issues. They work with the SA and other institution managers to achieve safety goals. When

policy and regulations are not specific, they must exercise professional judgment to maintain a

reasonable level of occupational safety and health protection at the institution.

j. Safety Alternates. If the institution SA is the only full-time Safety and Health Department

staff member, the Warden must appoint at least one safety alternate to provide department

coverage during the SA’s absence. The Warden at an institution with two or more full-time Safety

and Health Department staff members is highly encouraged to appoint one or more safety

alternates.

k. Warden. Must:

 Provide material support to institution occupational safety and health program initiatives.

 Report to the Regional Director on occupational safety and health issues as they occur in

a timely manner.

 Monitor the effectiveness of the institution occupational safety and health program.

 Ensure adequate Occupational Safety and Health Department staffing to administer the

institution occupational safety and health program.

 Ensure compliance with this program statement and applicable safety and health

regulations/standards.

 Ensure periodic occupational safety and health inspections of the facility are conducted

by technically competent personnel.

 Ensure prompt abatement of unsafe and/or unhealthful working conditions.

 Ensure accurate recordkeeping for occupational safety and health issues.

 Ensure adequate occupational safety and health training is provided to management,

supervisory, safety, and collateral duty safety personnel, as well as all other institution

personnel.

 Ensure employees are not subject to restraint, interference, coercion, discrimination, or

reprisal for exercising their rights under, or participating in, the Bureau’s occupational

safety and health program and OSHA regulations.

 Ensure all employees are adequately trained in safety and health initiatives.

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l. Supervisors. Must:

 Perform their duties in a safe manner.

 Ensure safety practices are followed and implement corrective actions.

 Ensure personnel are trained in occupational safety and health.

 Comply with this program statement.

 Familiarize themselves with hazards in particular jobs or the physical surroundings of

employees.

 Ensure personnel are aware of the hazards of the jobs to which they are assigned.

 Immediately report all injuries, accidents, or similar emergencies to the Occupational

Safety and Health Department.

 Ensure injured personnel receive appropriate medical attention.

 Ensure accident and injury reports are completed.

m. Employees. Must:

 Perform their duties in a safe manner.

 Properly utilize all assigned or issued PPE.

 Comply with this program statement. Failure to comply with the OSHA standards,

including those listed herein, may result in disciplinary action up to and including

removal.

 Immediately report all incidents, injuries, illnesses, or similar emergencies to their

supervisors and the Occupational Safety and Health Department.

 Immediately report hazards or unsafe acts to their supervisors and/or to the SA.

 Complete necessary forms for injuries or illnesses.