BOP Program Statement 1605.01 § 2

a. Central Office.

 Assistant Director (AD), Health Services Division (HSD) is the designated

Environmental Executive (EE) for the Bureau. They manage the Bureau’s Environmental

Compliance program and make the final determination on all environmental issues. The

AD/EE is the Bureau liaison to the U.S. Department of Justice (DOJ) for all

environmental issues.

 Chief, Occupational Safety & Health Branch (COSH). Reports to the AD, HSD on

environmental issues.

 Oversees the management of the Bureau’s environmental programs.

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 Oversees the Chief, Environmental Protection.

 Provides technical direction to Regional Safety Administrators (RSAs).

 Provides direction and guidance on environmental protection issues that require

guidance and/or information beyond what is available at the institution or regional

level, or have an impact on a nationwide program.

 Interprets this program statement and regulations.

 Serves as a technical resource for:

 Emergency responses involving spills and similar emergencies.

 Environmental protection programs.

 Environmental protection initiatives.

 Chief, Environmental Protection. Reports to the COSH on environmental issues.

 Oversees the daily operation of the Bureau’s environmental protection program.

 Manages the Bureau’s environmental compliance and environmental training

programs.

 Provides technical direction to Safety Administrators (SAs) and RSAs when

environmental compliance issues cannot be resolved at the institution level.

 Provides technical assistance to the COSH when interpreting environmental policy

and regulations.

 Oversees the development and updates of this program statement to reflect current

regulations.

 Serves as a technical resource in the area of environmental compliance and

protection.

 Ensures the compilation of data regarding Bureau-wide environmental trends.

 Ensures the effectiveness of environmental programs through monitoring program

review findings, external regulator visits, and performance of technical assistance

visits.

 Ensures the monitoring and reporting of environmental protection data generated by

institution personnel.

 Ensures the development and implementation of a tracking system for environmental

compliance findings.

 Monitors environmental Notices of Violation (NOVs) and enforcement actions

Bureau-wide.

 Aids institutions in responding to NOVs.

 Coordinates and performs environmental compliance technical assistance visits.

 Ensures the development of and provide environmental compliance training.

 Provides technical assistance to institutions, including reviewing institutional

environmental plans, permits, reports, and documents.

 Participates in institution technical assistance visits as the environmental subject

matter expert.

 National Environmental Protection Specialist (EPS). R eports to the Chief,

Environmental Protection, on environmental issues.

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 Performs environmental technical assistance visits as the environmental subject

matter expert.

 Develops and provides environmental compliance training.

 Compiles data regarding Bureau-wide environmental trends.

 Serves as the Bureau’s environmental technical expert.

 Provides technical assistance to institutions, including reviewing institutional

environmental plans, permits, reports, and documents.

 Aids institutions in responding to NOVs.

 Regional Safety Administrator (RSA). Reports to the Regional Director (RD) and

COSH on environmental issues as they occur, in a timely manner.

 Ensures the effectiveness of environmental programs in the region by monitoring

program reviews and staff assistance visits at institutions.

 Monitors reports and data generated by institution personnel.

 In conjunction with the OSHB, provides guidance and technical assistance to

institution environmental and safety compliance personnel and helps resolve

problems that cannot be resolved at the institution level.

 In conjunction with the OSHB, ensures institution compliance with U.S.

Environmental Protection Agency (EPA) and other applicable federal, state, and local

regulations.

 Serves as the regional technical resource on emergency response procedures

involving spills and similar environmental emergencies.

 Ensures all NOVs received at Bureau institutions are promptly reported to the COSH

and Chief, Environmental Protection within two business days of receipt.

 Develops and monitors a recycling program for the Regional Office and provides

guidance to institution SAs on expanding institution recycling programs.

 Monitors NOVs to identify region-specific enforcement trends.

 Provides quarterly written reports to the COSH and Chief, Environmental Protection

on the following:

 All environmental NOVs and corrective actions.

 Status of corrective actions on environmental-related program review findings.

 Status of corrective actions on environmental technical assistance visits.

 Office of General Counsel (OGC). Provides legal counsel relating to environmental

laws, regulations, permits, and other requirements. Reviews responses to regulatory

enforcement actions prior to submittal.

 Federal Prison Industries (FPI). Ensures it operates its factories, vocational

training programs, and education programs in compliance with environmental laws,

regulations, and requirements.

b. Institutions.

 Warden. Must:

 Ensure compliance with federal, state, and local environmental regulations.

 Report to the RD on environmental issues as they occur in a timely manner.

 Ensure adequate Occupational Safety & Health Department (OSHD) staffing to

administer the institution environmental protection program. At a minimum this

includes a Safety Administrator and Safety Specialist.

 Ensure periodic inspections of workplaces by technically competent Bureau

personnel, as allowed by laws and regulations.

 Ensure staff are not subject to restraint, interference, coercion, discrimination, or

reprisal for exercising their rights under Executive Order 12196 (Occupational Safety

and Health Programs for Federal Employees), 29 CFR 1960, or for participating in

the Bureau's Environmental Protection Program.

 Ensure adequate environmental compliance training is provided to supervisory, safety,

and collateral duty safety personnel, as well as all other institution personnel.

 Safety Administrator (SA). Reports to the institution Warden, RSA, and Chief,

Environmental Protection Section on environmental issues as they occur, in a timely

manner. They work at the department head level with other institution managers to

achieve environmental protection goals. When policy and regulations are not specific,

they exercise professional judgment to maintain an acceptable level of environmental

protection at the institution. The SA must:

 Oversee environmental compliance at their institution.

 Ensure required environmental compliance records are maintained.

 Perform annual program area inspections outlined within this program statement.

 Assist departments in identifying environmental legal and other requirements.

 Ensure environmental training resources are available to departmental staff.

 Ensure environmental permits are obtained, implemented, and maintained where

necessary.

 Promote the reduction of water consumption, energy conservation, landfill waste

diversion, and an overall reduction in negative environmental impact.

 Ensure all NOVs received at the institution are promptly reported to the COSH and

RSA within two business days of receipt.

 Ensure all NOVs are promptly responded to after the appropriate internal review.

 Environmental Program Specialist (EPS). The institution EPS reports to the SA and

assists in the implementation of the environmental protection program. They assist with:

 Monthly environmental compliance inspections.

 Annual environmental inspections.

 Institution waste stream analysis.

 Environmental training.

 Reduction of negative environmental impact.

 Institution environmental regulatory interpretation.

 Recycling Technician. Reports to the SA and assists with the implementation of the

institution recycling program. They assist with:

 Tracking landfill diversion numbers for quarterly reporting.

 Tracking monies generated through the recycling program.

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 Oversight and direct operations of the recycling inmate cadre.

 Developing training programs for the inmate cadre.

 Researching new recycling opportunities.

 Other Safety Personnel. Report to the SA and assist in the implementation of the

institution’s environmental protection program.

 Safety Alternates. If the institution SA is the only full-time OSHD staff member, the

Warden must appoint at least one safety alternate to provide department coverage during

the SA’s absence.

 The Warden at an institution with two or more full-time OSHD staff is highly

encouraged to appoint one or more safety alternates.

 Supervisors. All supervisors must:

 Ensure environmental procedures are followed.

 Implement corrective actions for identified environmental issues.

 Implement and document training on environmental compliance for inmates.

 Ensure appropriate environmental training is provided and documented for detail

supervisors and inmate workers.

 Notify the SA regarding all contact with environmental regulators.

 Ensure all required environmental permits and plan records are maintained in

accordance with the permit or plan.

 Ensure all required monitoring and reporting associated with environmental permits

and plans are completed.

 Ensure compliance with all environmental regulations applicable to their department.

 Keep abreast of environmental regulatory changes within their area of

responsibilities.

 Staff. All staff must:

 Ensure all environmental procedures and protocols are followed.

 Comply with this program statement.