BOP Program Statement 1601.07 § 9

When appropriate medical restrictions are available, the CWCU will advise the WCC Chair to

schedule a meeting to discuss a possible LLD assignment.

Each institution must establish a WCC to include:

 Associate Warden (Chair)

 OSD

 HRD

 IWs supervisor, only to be present during discussion of the subordinate’s case

 Designated representative, only if requested by IW for discussion of the specific case

 CWCU

Non-institution facilities:

 Executive staff member or designee (Chair)

 HRD

 Regional Safety Administrator for Regional Office staff

 IW’s supervisor, only to be present during discussion of the subordinate’s case

 CWCU

 Designated representative, only if requested by IW for discussion of the specific case

The IW will be afforded the opportunity to attend the WCC meeting telephonically or virtually.

The IW will be notified of the meeting by the institution/facility scheduling the meeting.

1601.07 5/7/2026 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 11

All WCC members must maintain confidentiality regarding case discussions whether

participating virtually or in person. The WCC is authorized access to the IW’s medical

information only as needed to discuss the IW’s specific limitations and restrictions as set forth by

the attending physician and the relationship to the LLD, unless such access by the WCC to

information is permissible under the routine use of OWCP case file information under DOL

regulations.

a. Meetings. The WCC will meet as determined by CWCU to discuss LLD assignments.

The facility is responsible for conducting WCC meetings in a location that provides clear audio

communication for CWCU and other WCC members attending virtually.

A WCC can be convened same day if all members are available. If not, meetings can be

scheduled the next working day or later, but no more than two working days from time notified

by CWCU.

CWCU takes minutes of WCC meetings and distributes the minutes to relevant institution

personnel.

b. Case Responsibilities. The WCC will:

 Review and assess the IW’s current and projected medical status. All possibilities for

facilitating a return to work must be explored.

 The facility is responsible for identifying the possibilities of LLDs. Ordinarily the IW will

maintain their regular shift and days off.

 If an LLD assignment is approved, CWCU will complete the LLD letter to be signed by the

CEO, or designee.

 An addendum may be appropriate for minimal changes to an existing LLD letter; however,

any change in job assignment, hours, shift, or day off will require another WCC meeting.