BOP Program Statement 1601.07 § 7

CWCU will:

 Assume responsibility for all OWCP cases from date of submission.

 Become the AR and the primary focal point of contact for the IW and the field.

 When appropriate medical restrictions are available, the CWCU will advise the local WCC

Chair to schedule a meeting to discuss a possible LLD assignment.

 In compliance with 20 CFR 10.110 and 10.111, CWCU reviews and submits the Form CA-1,

Federal Employee’s Notice of Traumatic Injury and Claim for Continuation of

Pay/Compensation, or Form CA-2, Notice of Occupational Disease and Claim for

Compensation, to OWCP within 10 workdays of the date the staff member submitted it.

CWCU will contact management if the supervisor portion is not complete by the eighth

business day.

 Upon receipt of Form CA-7 from the IW, or someone acting on their behalf, the supervisor

and CWCU will complete the appropriate portions of the form. As soon as possible, but no

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more than five working days after receipt from the IW, forward the completed Form CA-7

and any accompanying medical report to OWCP. CWCU will contact the appropriate CEO if

the supervisor portion is not complete by the fourth business day.

 Maintain contact with the IW and assist both the IW and the field as dictated by 20 CFR 10.

 Provide basic technical assistance and OWCP procedure guidance to managers and IWs

Bureau-wide on assigned cases.

 For Central Office Divisions and Training Locations, CWCU must issue Form CA-16,

Authorization for Examination and/or Treatment within four hours of the claimed injury;

however, after hours and on weekends, designated staff will issue the Form CA-16. The

employer is not required to issue a Form CA-16 more than one week after the occurrence of

the claimed injury. The employer may not authorize examination, medical or other treatment

in any case that OWCP has disallowed.

 The supervisor, OSD, or CWCU should advise the staff member of their right to their initial

choice of physician. The employer must allow the IW to select a qualified physician after

advising them of those physicians excluded under 20 CFR 10.815. A “provider search” is

available via DOL’s website.

 If an LLD assignment is approved by the WCC, CWCU will complete the LLD letter to be

signed by the CEO, or designee.

 CWCU will make any LLD offer verbally and provide the LLD letter to the IW within two

business days of the verbal LLD offer.

 A copy of any LLD offer made to an IW will be sent to the supervisor for their records.

 DOL Form CA-17, Duty Status Report; OWCP-5a, Work Capacity Evaluation

Psychiatric/Psychological Conditions; OWCP-5b, Work Capacity Evaluation

Cardiovascular/Pulmonary Conditions; OWCP-5c, Work Capacity Evaluation

Musculoskeletal Conditions, or equivalent should be used to obtain interim reports

concerning the duty status of an IW with a disabling injury or illness.

 To help return an IW to suitable employment, CWCU may also contact the IW’s physician in

writing concerning the work limitations imposed by the effects of the injury and possible job

assignments. However, the employer must not contact the physician by telephone or through

a personal visit. When such contact is made, the CWCU must send a copy of any such

correspondence to OWCP and the IW, as well as a copy of the physician’s response. The

employer may also contact the IW at reasonable intervals to request periodic medical reports

addressing their ability to return to work in some capacity. Reasonable intervals are typically

at every follow-up appointment.

 CWCU uses DOL’s electronic transmission system as follows:

 CWCU completes the AR portion of the form filed through DOL’s electronic

transmission system.

 The AR may edit information entered by the supervisor, but not the staff member.

 When notified by the institution, the AR may also file the Form CA-1, Federal

Employee’s Notice of Traumatic Injury and Claim for Continuation of

Pay/Compensation, on behalf of the staff member in DOL’s electronic transmission

system, if the staff member is incapacitated.

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 CWCU maintains contact with the IW and assists both the IW and management as necessary.

 CWCU takes minutes of committee meetings and distributes the minutes to relevant

institution personnel.