BOP Program Statement 1601.07 § 4

When staff report a work-related injury or illness to their supervisor, the supervisor is required

to:

 Ensure the IW is provided the opportunity to receive medical attention immediately (if

necessary) and notify OSD and CWCU promptly.

 Per 20 CFR §10.300(d), 20 CFR §10.815 and 20 CRF §10.825(b), the supervisor, OSD, or

CWCU should advise the IW of the right to their initial choice of physician and allow the IW

to select a qualified physician. A “provider search” is available via DOL’s website.

 If incapacitated, the supervisor, OSD, or any management official will notify CWCU, who

may give notice of injury on behalf of the staff member.

 Provide instructions on how to access and use DOL’s electronic transmission system, and

review forms for completeness and accuracy as soon as possible to ensure proper filing in

accordance with DOL regulations.

 Review Form CA-1 or Form CA-2, and Form CA-7 forms submitted by the IW and complete

the supervisor portion of the form accurately and entirely. First time users of DOL’s

electronic transmission system are highly encouraged to access the Supervisor User Guides

(U.S. Department of Labor) that include: Reviewing Forms CA-1, CA-2, CA-7, and CA-7a.

These tutorials are accessible in video format in the “HELP” section of DOL’s electronic

transmission system.

 When completing the Form CA-7, Section 15, provide the Human Resource Department’s

(HRD) direct contact information in the section titled “If OWCP needs specific pay

information, the person who should be contacted is.”

 When completing the Form CA-1, Form CA-2, or Form CA-7, obtain salary information, to

include additional pay types (e.g., differentials, premiums, retentions) and/or benefit

information, including health and life insurance, from the HRD.

1601.07 5/7/2026 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 6

1601.07 5/7/2026 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 7

 Provide the IW with your Bureau or UNICOR email address.

 Use DOL’s electronic transmission system as follows:

 Click on the link in the email(s) to access the form in DOL’s electronic transmission

system.

 Upload any available evidence pertaining to the IW’s reported injury or illness.

 Advise the IW of their responsibility to submit appropriate medical documentation of

disability. If initial medical is not received within 10 calendar days, COP will be

terminated, in which case the staff member will then be keyed sick, annual, AWOL,

and/or LWOP. Where the medical evidence is later provided, however, COP will be

reinstated retroactive to the date of termination.

 Appropriate medical documentation must include the following:

 Medical diagnosis

 Prognosis for recovery

 Projected treatment

 Restrictions, if appropriate

 Advise the staff member of their responsibility to upload medical documentation in DOL’s

electronic transmission system and forward a copy to the CWCU. Provide the staff member

with CWCU’s contact information, which can be found on the Bureau’s intranet site.

 Explain that an LLD assignment must be made available when documentation regarding

medical restriction(s) is available and can be met. See Section 8 of this program statement for

further information regarding LLD assignments.

 Meet with the WCC to discuss the restrictions, including the possibility of an LLD

assignment. See Section 9 of this program statement for further information.

 Advise relevant supervisor(s) who have a need to know of the IW’s restriction(s).