BOP Program Statement 1580.05 § 15

Section in the Office of Public Affairs will serve as the

repository for audiovisual productions.

a. Producing offices must send the Communications and Archives

Section two copies of every completed audiovisual production that

meets any of the following criteria:

! required approval per Section 10.e.,

! has national or historical significance,

! contains any member of the Executive Staff discussing

policy issues, or

! is intended for audiences other than Bureau personnel.

Each submission will include the following information:

! the program title,

! a synopsis of the content,

! running time,

! media format (film size, type, format, etc.),

! year produced,

! location of the master,

! intended audience, and

! contact person's name and telephone number.

PS 1580.05

3/29/2002

Page 8

b. By November 30 each year, the Chief, Communications and

Archives Section, will submit to the Director of FASS an updated

inventory of the audiovisual library (including bibliographic

information).

c. The Communications and Archives Section will keep a list of

stock footage with references to the location of the footage.

Any Bureau office contemplating an audiovisual production will

contact the Communications and Archives Section to determine

whether stock footage can be used to enhance production quality

and/or lower production cost.

d. The Chief, Communications and Archives Section, will

maintain a record of loans of audiovisual productions from the

audiovisual library.