BOP Program Statement 1580.05 § 10

a. A proposal for an audiovisual production will be submitted

on the Audiovisual Production Proposal form (Attachment A). The

form is to be completed by the audiovisual production’s sponsor.

All estimated costs associated with production, editing,

duplication, distribution, and evaluation must be included.

Estimated contract costs should include the amount paid directly

to suppliers.

For any in-house audiovisual production, the estimated salary

costs for government employees must be included. The

Communications and Archives Section is available to assist the

sponsor in estimating costs for an audiovisual production.

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b. When audiovisual productions are a component of a larger

computer-based training project or satellite broadcast, only the

cost associated with the project’s audiovisual portion must be

considered.

c. When incorporating copyrighted material into an audiovisual

production, it is the requesting office’s responsibility to

obtain written permission from the copyright holder prior to

submitting the Audiovisual Production Proposal.

d. Approval Authority for Limited-Use, Low-Cost Audiovisual

Productions. Any proposal to create an audiovisual production

designed for one-time or limited local use, and for which total

production and processing costs do not exceed $5,000, may be

approved by the Warden, Branch Chief and Assistant Director, or

local Chief Executive Officer.

e. Approval Authority for All Other Audiovisual Productions.

Any proposal that does not meet the description in subsection d.,

and is not otherwise exempted under Section 18, will be forwarded

(after local approval) to the Chief, Communications and Archives

Section, for processing.

The Chief, Communications and Archives Section, will ensure the

proposal is processed according to the following guidelines:

(1) Any audiovisual production costing from $5,001 to

$20,000, or costing less than $5,001 but not covered by

subsection d. of this section, will have the approval

of the sponsoring Warden and Regional Director or

Branch Chief and Assistant Director and will be

forwarded to either:

(a) The Assistant Director for IPPA for final approval

of a non-IPPA production, or

(b) The Assistant Director for HRM for final approval

of an IPPA production or productions intended for

use in training staff.

(2) Any audiovisual production costing from $20,001 to

$50,000 will have approvals as outlined in subsection

(1) above and must be forwarded to the Director for

final approval.

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(3) Any audiovisual production costing more than $50,000

will have approvals as outlined in subsections (1) and

(2) above and must be forwarded to the Assistant

Attorney General for Administration in the Department

of Justice for final approval.