BOP Program Statement 1480.06 § 4

(a) The Warden shall promptly make announcements stating the facts of unusual,

newsworthy incidents to local news media. Examples are deaths, inside escapes, and

institution emergencies.

(b) The Warden shall provide information about an inmate that is a matter of public

record to the representatives of the media upon request. The information is limited to the

inmate's:

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(1) Name;

(2) Register number;

(3) Place of incarceration;

Only provide the specific Bureau institution name or the specific RRM field office that oversees

the inmate in community confinement. The specific location of an inmate is not releasable while

they are in community confinement (e.g., at an RRC or in home confinement.)

The release of inmate designation information is prohibited. An inmate's designated place of

incarceration becomes public information only after the inmate has arrived at the designated

institution.

(4) Age;

(5) Race;

(6) Conviction and sentencing data: this includes the offense(s) for which convicted, the

court where convicted, the date of sentencing, the length of sentence(s), the amount of good

time earned, the parole eligibility date and parole release (presumptive or effective) date, and

the date of expiration of sentence, and includes previous Federal, state, and local convictions;

(7) Past movement via transfers or writs;

(e.g., institution name or RRM field office name and dates assigned, including commitment date

and how committed).

(8) General institutional assignments.

The Warden of each institution, or their designated representative, is solely responsible for

contact with the media as a representative of the institution.

(c) Information in paragraphs (b)(1) through (8) of this section may not be released if

confidential for protection cases.

(d) A request for additional information concerning an inmate by a representative of the news

media is referred to the Public Information Officer, Central Office, Washington, DC.

(e) The Public Information Officer, Central Office, Washington, DC shall release all

announcements related to:

(1) Bureau of Prisons policy;

(2) Changes in an institutional mission;

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(3) Type of inmate population; or

(4) Changes in executive personnel.

Release of Staff Names. As outlined in the Program Statement, Release of Information,

releasable information about staff is limited to the following:

 Name

 Position Title (past and present)

 Grade (past and present)

 Salary (past and present)

 Duty Station (past and present)

 Duty Station Address (past and present)

Guidelines. When a Bureau staff member is directly involved in a newsworthy event, the Bureau

and/or the DOJ, Office of Public Affairs, may release the name of the staff member in response

to a media request unless a designated official at the Bureau determines that:

 it is reasonable to believe that:

i. release could reasonably compromise a pending investigation; or

ii. release could compromise a confidential source.

 it is reasonable to believe that:

iii. a disclosure could lead to harassment, violence, or retaliation against the staff

member, other federal staff members, or the staff member’s family; or

iv. a disclosure could lead to press inquiries that would interfere with the staff

member’s work.

 the staff member was killed or seriously injured and their family has not yet been

notified;

 the staff member is the subject of allegations of wrongdoing, and an internal investigation

or disciplinary process is pending or imminent;

 the staff member’s identity was publicly known at the time of the event, but the incident

has been obscured by the passage of time and is no longer the subject of substantial news

attention; or

 there is a specific and articulable basis upon which to conclude the staff member’s name

should not be released for operational or investigative reasons other than those listed

above. If the Bureau decides to withhold a staff member’s name under this section, it

would be required to advise the DOJ’s Office of Public Affairs as soon as possible.

Agency/Staff Consent. If the Bureau consents to the release under Section b.2 of this program

statement, and the information is not maintained under the staff member’s name, the Bureau

and/or the DOJ, Office of Public Affairs, may release the name of the staff member.

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In those instances, in which the information is maintained under the staff member’s name, and

therefore the Privacy Act of 1974, as amended (5 U.S.C. § 552a) must be considered, the

information may be released if the employing agency and the staff member consent or if there is

an exception under the Privacy Act that applies. In either case, the staff member must be notified

of the release, if possible.

Photography and Recording. The Bureau may photograph, film, video record, or otherwise

capture images and audio of individuals present on government and/or public property or

attending Bureau events for official purposes, including but not limited to public information,

historical documentation, security monitoring, training, public affairs, program evaluation, or

media relations.

By entering government and/or public property or participating in a Bureau sponsored event,

individuals (including visitors, media representatives, contractors, volunteers, invitees, and

attendees) acknowledge and consent to such photography, filming, recording, and the subsequent

use, reproduction, distribution, or publication of those images/audio by the Bureau or its

authorized representatives, without further notice, compensation, or the requirement of an

individual release form.

Individuals who do not wish to be photographed or recorded may remove themselves from the

area where such activity is occurring or notify Bureau staff in advance to discuss reasonable

accommodations where feasible and consistent with security and operational needs.

This policy does not apply to areas where individuals have a reasonable expectation of privacy,

nor does it authorize the release of images in a manner that violates applicable privacy laws,

security protocols, or Bureau policies regarding PII.

Signed Releases. All multimedia productions (including photography, video, and audio

recordings) involving Bureau inmates, where they are easily recognizable, require a signed

release authorization prior to production or dissemination. The BP-A0928, Audiovisual

Production Proposal form must be used for release authorization.

The BP-A0928, Audiovisual Production Proposal form must be signed and a copy must be sent

to the OPA’s multimedia team. Inmates must be informed that participation is voluntary, without

compensation, and that refusal will not affect their status or privileges. In group settings,

whenever there is a possibility that an individual inmate may be identifiable through hairstyle,

tattoos, or other distinguishing features, a signed release must be obtained prior to the photo's

use. When photographs are submitted as part of an OPA project, the corresponding releases must

be included with the initial submission or made available upon request.

All releases must be witnessed and certified by designated Bureau staff to ensure compliance

with DOJ regulations.

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Scope of Authorization. Signed releases authorize the Bureau (and contractors acting on its

behalf) to record, edit, and use multimedia content for legitimate Bureau purposes, including

training, public information, and outreach. Releases cover present and future use, with no

entitlement to compensation. Distribution is limited to audiences consistent with DOJ and federal

regulations, ensuring protection of privacy and security interests.

Restrictions and Safeguards.

 No multimedia content may be produced or released without a valid signed release.

 Content involving inmates or children must be reviewed by the institution’s Warden (or

designee) and the OCPA to confirm compliance with privacy, security, and protection

case requirements.

 Releases (BP-A0928, Audiovisual Production Proposal forms) and related materials must

be stored securely and made available for audit or review by DOJ oversight offices.

 In cases where disclosure could compromise safety, security, or confidentiality,

multimedia content must not be released, even with a signed authorization.

Oversight and Compliance. The OCPA, retains final authority over the release of multimedia

productions for external distribution. All practices must comply with the latest DOJ regulations

and federal privacy protections, including those applicable to minors and vulnerable populations.