BOP Program Statement 1351.06 § 9

a. Members of the public may challenge information and seek

correction by writing to the Bureau.

— Requests for correction must be sent to the Office of

the Executive Secretariat.

— The Office of the Executive Secretariat will assign the

request to the appropriate institution or regional

office and will alert the Executive Assistant, IPPA of

the request and the Bureau's response.

— The Executive Secretariat will consider such requests

and appeals to responses to these requests to be

controlled correspondence to ensure the Bureau meets

the time frames stipulated in the Department of Justice

(DOJ) Information Quality Guidelines.

— The initial response to the request must state that the

requestor can appeal the initial decision if he or she

is not satisfied with the decision. (Appeals

procedures are listed in Section 10.)

PS 1351.06

9/29/2003

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b. The Executive Assistant, IPPA will ensure that a notice

regarding the ability to seek corrections to information provided

to the public is made available (e.g., through appropriate Bureau

publications and on the Bureau website).

The notice will state that a request for correction of

information must include:

— A statement that the request is submitted pursuant to

Information Quality Guidelines issued by the Department

of Justice and the Bureau of Prisons.

— Contact information about the requestor including:

' name,

' address,

' phone number, and

' organizational affiliation (if any).

— A description of the information, such as publication

title, date, page, web page address (URL), graph,

table, chart, column, row, etc., for which a correction

is being sought.

— An explanation of how the information is incorrect or

does not comply with the Office of Management and

Budget (OMB) and/or DOJ Information Quality Guidelines.

— An explanation of the alleged error’s harmful effect

and how a correction would benefit the requestor.

— A recommendation on how the information should be

corrected and an explanation of why the DOJ should

adopt the recommendation.

— Any evidence supporting the request for correction.

The notice will also mention that:

— The requestor bears the burden of proof with regard to

the need for a correction of information and the type

of correction that is sought,

— The Bureau will not attempt to contact the requestor

for additional information, and

— The requestor has one opportunity to appeal the

Bureau's decision within 35 days of receiving the

Bureau's response.

PS 1351.06

9/29/2003

Page 7