BOP Program Statement 1351.06 § 2

are:

a. Information provided to the public will be reviewed

thoroughly to ensure its quality, objectivity, utility, and

integrity.

b. Members of the public will be able to seek and obtain

correction of information.

c. The program will be monitored and an annual report made to

Justice Management Division of the Department of Justice.

d. Data will be collected on the number and nature of

complaints received regarding public information and decisions,

appeals, and decisions on the appeals.

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3. DIRECTIVES REFERENCED

PS 1237.11 Information Security Programs (10/24/97)

PS 1237.12 Information Resources Protection (4/14/99)

PS 1351.05 Release of Information (9/19/02)

PS 1411.01 Employee Speeches and Publications Review

Process Policy (1/28/99)

PS 1480.05 News Media Contacts (9/21/00)

PS 1580.05 Audiovisual Productions (3/29/02)

OMB memorandum titled “Guidelines for Ensuring and

Maximizing the Quality, Objectivity, Utility, and Integrity

of Information Disseminated by Federal Agencies” (2/22/02),

and published in the Federal Register, Vol. 67, No. 36, at

8452

Department of Justice memorandum titled "DOJ Information

Quality Guidelines for Information Disseminated to the

Public," (9/2/02)

OMB Circular No. A-130 (Revised) (11/28/00), "Management of

Federal Information Resources"

Public Law 106-554, the Treasury and General Appropriations

Act for Fiscal Year 2001, Section 515

5 U.S.C. § 552

4. STANDARD REFERENCED

a. American Correctional Association 2 Edition Standards fornd

the Administration of Correctional Agencies: 2-CO-1A-25

b. American Correctional Association 3 Edition Standards forrd

Adult Correctional Institutions: 3-4021

5. DEFINITIONS

a. Information provided to the public is any communication

such as facts or data, in any medium or form, including textual,

numerical, graphic, cartographic, narrative, or audiovisual forms

(see exceptions listed in Section 11).

— It requires that the Bureau has either initiated or

sponsored the distribution of the information.

— It includes information provided from the Bureau’s

website.

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b. Influential Information. For information to be considered

“influential,” it must meet both of the following criteria:

(1) The information has or is expected to have a genuinely

clear and substantial impact at the national level.

— Clear and substantial impact is one that the

bureau is firmly convinced has a high probability

of occurring.

— If it is merely arguable that an impact will

occur, or if it is a judgement call, then the

impact is probably not clear and substantial.

(2) The information has a genuinely clear and substantial

impact on major public policies or private sector

decisions that are expected to occur.

This information’s accuracy is significant due to the

critical nature of these decisions.

— Even if information has a clear and substantial

impact, it is not influential if the impact is not

on an “important” public or private decision.

— Influential statistical information is a subset of

this category.

c. Quality is a term that includes utility, objectivity, and

integrity.

(1) Utility refers to the information’s usefulness.

(2) Objectivity ensures that information is accurate,

clear, complete, and unbiased. Objectivity is achieved

by:

— using valid, reliable data,

— performing sound analyses,

— documenting data sources and methods of analysis,

— performing rigorous checks,

— having the data available for replication of the

analytical results, and

— ensuring the information is capable of being

substantially reproduced and peer reviewed.

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(3) Integrity refers to the security of the information,

specifically, protections from falsification,

corruption, unauthorized access, or unauthorized

revision.