BOP Program Statement 1350.03 § 2

a. Acceptance. A donation is considered accepted when the office receiving the donated items,

services, or materials, either agrees to receive or physically accepts the offered donation,

whichever is sooner. Proper approval must be received prior to acceptance occurring.

b. Chief Executive Officer (CEO). References to the CEO, herein, refers to the Warden at

institutions, the Director at training centers, the Residential Reentry Manager at residential

reentry field offices, the Regional Director at regional offices, and the Assistant Director of each

division at the Central Office.

c. Donation/Gift. The terms “donation” and “gift” include any gratuity, favor, discount,

entertainment, hospitality, loan, forbearance, or other item having monetary value. These include

services as well as gifts of training, transportation, local travel, lodging and meals, whether

provided in-kind, by purchase of a ticket, payment in advance, or reimbursement after the

expense has been incurred.

d. Educational Group or Entity. An educational entity is an organization or institution that

provides educational services, either through instruction or support services. Such entities can be

public or private and may include schools, colleges, universities, libraries, and other learning

centers. This does not include commercial entities who sell educational items.

e. Prohibited Source. “Prohibited sources” refers to anyone who is seeking official action by

the Bureau; does, or seeks to do, business with the Bureau; is regulated by the Bureau; or has

interests that may be substantially affected by the performance or non-performance of a staff

member’s official duties.

f. Religious Group or Entity. A religious entity is defined as a place of community worship

and/or faith-based organization, both of whom have non-profit status under the Internal Revenue

Service.

g. Solicitation. The term “solicitation” refers to the act of requesting an outside entity or person

to donate items, services, or materials free of charge or at a discounted rate. Solicitation includes

direct and/or indirect actions.

h. Value. References to the term “value” refer to the market value of the offered donation.

Market value means the cost a member of the general public would reasonably incur to purchase

the offered donation. If the accepting office cannot ascertain the market value of the specific

donation, they can use the retail cost of similar items of like quality.