BOP Program Statement 1240.06 § 1

To ensure the preservation of Federal Bureau of Prisons (Bureau) records, regardless of format,

and establish a method for storing, removing, and disposing records when they reach the end of

their lifecycle. The Records and Information Management (RIM) Section, Information

Technology and Data Division (ITDD), Central Office, is the centralized point of contact for the

agency regarding all records-related requirements. This policy statement applies to all Bureau,

National Institute of Corrections, and Federal Prison Industries offices, programs, and facilities.

a. Program Objectives.

■ Bureau employees and contractors will maintain, store, and/or dispose of records

regardless of format as required by the Federal Record Schedule (18 U.S.C § 2071; 36

CFR 1228.102).

■ Bureau employees will utilize the Bureau Records and Information Disposal Schedule

(RIDS) as the authority for records management. A link to the Bureau RIDS can be found

1240.06 3/19/2026 PROPERTY OF US GOVERNMENT 1

on the Records and Information Management Section home page of the Bureau’s intranet

site.

■ Comply with the Federal Records Act (44 U.S.C. § 3101 et seq.) and other statutory and

regulatory requirements.

■ Comply with Department of Justice (DOJ) Order 0801 and records policies and

procedures developed and issued by the Bureau.

■ Preservation and transfer of permanent records to National Archives and Records

Administration (NARA).

■ Improvement and support for Bureau business performance.

b. Institution Supplement. None.