BOP Program Statement 1227.05 § 6

a. Office of Communications and Archives

(1) Collect, preserve, and maintain historical records and

artifacts on:

— Individual facilities

— Staff training centers

— Regional offices

— The Central Office

— National correctional issues

— BOP employees killed in the line of duty

— Noteworthy employees

— Historically-significant inmates

— Significant historical events

(2) Consult with Central Office and field staff about

necessary documentation used in program implementation

to ensure that records retained will meet the Bureau’s

future administrative, legal, research, and historical

needs.

(3) Coordinate procedures with institution and office

historians.

(4) Establish criteria for access to and use of the Bureau

Archives.

(5) Conduct research on Bureau history in response to

requests from Bureau components and the general public.

(6) Display the Bureau’s history through:

— books,

— articles,

— videos, and

— special presentations.

(7) Access and provide information in response to requests

from law enforcement officials, Bureau personnel,

government officials, researchers, academicians, and

the general public.

(8) Conduct an "outreach" program to inform correctional

professionals, scholars, and the public of the Bureau’s

history and the Bureau’s collection of historical

materials through such media as:

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— pamphlets,

— journal articles,

— published guides, and

— video presentations.

(9) Establish and operate an oral history program to

complement the Bureau’s written and artifact

collections. This involves recording interviews with

such persons as:

— retired Directors,

— former Wardens,

— other former or retired Bureau staff,

— retired judicial or law enforcement officials,

— former inmates, and

— other individuals with special knowledge of

corrections and prisons.

(10) Receive artifacts, memorabilia, document collections,

photographs, etc., beyond those required by Section

6.a.(1) and related to corrections, in accordance with

regulations governing the acceptance of donations.

(11) Establish, control, and maintain historical displays

and museum exhibits.

b. Institutions and Offices

(1) It is highly recommended that each Assistant Director,

Regional Director, Warden, and Staff Training Center

Director appoint an employee to serve as Institution or

Office Historian as a collateral duty assignment. This

collateral duty will be filled on a strictly voluntary

basis for bargaining unit employees.

Criteria for selection need not necessarily include

academic qualifications but should include an interest

in the institution’s or Bureau’s history.

Institution and Office Historians are to serve as the

division’s, regional office’s, institution’s or staff

training center’s liaison with the Chief of

Communications and Archives and with local retirees

clubs and local historical societies.

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(2) Each Institution or Office Historian will:

— Establish and preserve a historical collection,

that would include copies of significant

documents, photographs, videos, artifacts, and

newsletters, as well as newspaper and magazine

articles about the institution or office.

(3) Each Institution or Office Historian is encouraged to:

— Establish an appropriate register of current

executive staff and department heads and periods

of service for permanent retention and

preservation.

— To the extent practicable, collect and preserve

similar information concerning former executive

staff and department heads.

— Contact the local chapter of Bureau retirees to

identify potential sources of documents,

photographs, artifacts, and participants for oral

history projects.

— Be available to conduct oral history interviews.

(4) Central Office Division historians should work closely

with the Chief of the Office of Communications and

Archives regarding the collection, preservation,

maintenance, storage, and display of historical records

for the Central Office.