BOP Program Statement 1075.01 § 9

The BRRB shall monitor all research projects for compliance with Bureau

policies. At a minimum, yearly reviews will be conducted.

The BRRB administrator must maintain a file on each research project. The appropriate

local research review boards must also keep research project files for at least three

years following receipt of a final report and/or any findings resulting from the research.

The BRRB file must include:

(1) A copy of the original research proposal;

(2) A record of any materials related to the proposal’s:

 Approval,

 Disapproval,

 Methodological change,

1075.01 5/7/2026 Federal Regulations from 28 CFR: this type. Implementing instructions: this type. 12

 Progress report,

 Monitoring,

 Suspension,

 Termination, and

 Publication of results;

(3) Any record of an individual’s participation required to be maintained by this

program statement consistent with the informed consent requirements of

Bureau directives;

(4) Minutes of BRRB meetings at which any action concerning the research

project was taken. The minutes will include:

 Attendance at meetings.

 A record of any actions taken, including votes for, against, and abstaining

concerning any research proposal.

 The basis for requiring changes to or disapproving a research project.

 A summary of any discussion of a significant issue related to a research project.

(5) Any other memoranda or information relevant to any decisions about the research

project.

a. Data Destruction

Researchers are required to outline their planned data destruction process at the time of

their application. Researchers must notify the BRRB if changes are required to the data

destruction plan or if there are any questions about the data destruction process.

Notification of data destruction is required to close out an approved research project.