CMS Pub. 100-09, ch. 6, § 80.1

Upon a jurisdiction award, the MAC shall identify a Database Supervisor and an alternate for each of

the four databases. Each Database Supervisor and alternate shall assume responsibility for approving,

denying, and maintaining MAC staff access to the PCSP System database(s) for which they are

responsible. A Database Supervisor and alternate may have responsibility for more than one PCSP

System database.

Within 30 calendar days after the first MAC cutover date, the MAC jurisdiction shall furnish CMS with

the name, telephone number, and email address of the Database Supervisor and alternate for each PCSP

System database by sending an email containing that information to the provider services mailbox with

the subject: “Database Supervisor.” If the 30th calendar day falls on a weekend or holiday, the MAC

shall send the information by close of business the next business day.

After CMS receives the names of the Database Supervisors and alternates, CMS will send them the

PCSP System User Access Request Form to fill out and return to CMS using the provider services

mailbox, with the subject: “PCSP System Access Form.” Once the form is returned and CMS approves

the request, the Database Supervisors and alternate will have access to the requested PCSP System

database(s) and shall begin assuming PCSP System database access responsibility for other MAC staff.

MAC staff who need access shall submit the request by filling out the PCSP System User Access Request

Form and submitting to the Database Supervisor or alternate. The PCSP User Access Request Form

can be found in the documentation section of each of the PCSP System databases. The Database

Supervisor or alternate shall either grant or deny access to the requested database(s). The Database

Supervisor or alternate may grant access to the database(s) to the same person for more than one

contract. The Database or alternate shall keep a copy of all completed access forms and provide them

to CMS upon request.

When MAC staff no longer need access to the database(s), the Database Supervisor or alternate shall

archive those users within 7 calendar days. The Database Supervisor or alternate should review the

database(s) monthly to identify and archive staff who no longer need access.