US · guidance
CMS Pub. 100-01, ch. 7, § 30.50
Microfilming of Files Material
Some MACs have been authorized to microfilm claims records and other files material; e.g.,
computer printouts, cancelled checks, financial records. Due to the document freeze, these
contractors are not authorized to destroy original source documents but are permitted to transfer
an accumulation of these documents to an offsite storage facility after microfilming and
verification of the quality and completeness of the film. (See §30.30.2, item 3, concerning
destruction the hard copy Medicare Summary Notices after microfilming.) The accumulation
period may be daily, weekly, or monthly, depending on volume. Generally, contractors should
not make shipments of less than three cartons. They coordinate transfer procedures with the
storage facility.
In §30.90, Exhibits 6-12 contain various sample forms to be used by contractors when
microfilming files material. These forms are not supplied by CMS. Reproduction of the forms is
the responsibility of the contractor.
History
(Rev. 38, Issued: 05-26-06, Effective: 06-26-06, Implementation: 06-26-06)
Provenance
- Source
- cms.gov
- Retrieved
- 2026-08-25
- Edition
- iom-2026-08-25
- Content hash
8bc2aaccd9183c868d8b01f74345328f215612baff313298cc8ba791987908fd
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