CMS Pub. 100-01, ch. 7, § 30.10.1

A. Claims Records

These are Government records including Government-issued standard forms and other forms,

documents, and statements needed to support claims. Such records are maintained by the

contractor in accordance with instructions regarding retention, transfer, destruction, and other

disposition of claims materials. (See §§30.30 and 30.40.)

B. Non-Claims Records

These include materials not needed as supporting documentation of a claim, such as used work

sheets, extra copies of documents, retained CMS bill copies where records were submitted on

tape, used punched cards, EDP listings, used paper tape, and general correspondence not related

to specific pending or processed claims. See §30.30 for the records retention and disposal

schedule and §30.70 for the disposition of such material.

C. Fiscal and Administrative Records

These include records that are not included as claims or non-claims records. See §30.70 for the

records retention and disposal schedule.

D. Microform Records

This is a term used for any form containing micro-images (e.g., microfilm, microfiche). If

records are microfilmed, the original records must still be retained.

E. Scanned/Imaged Records

This is a term used for any information that is recorded in a form that only a computer can

process. This is the preferred format when paper records are not retained. The image becomes

the “official record/recordkeeping copy” which must be retained in accordance with directives

from CMS.