S.C. E-Filing Attorney Guide: dataentrystandardsforlawyers

Data Entry Standards for Lawyers

Indexing: Properly entering party names in the E-Filing System ensures that party names are

properly indexed. The party names in the pleadings will always control. The examples included

below provide instructions for E-Filers.

Data Field Restrictions: The data fields contain the following character restrictions: First Name

and Middle Name—maximum of twenty-five (25) characters; Last Name/Business Name—

maximum of sixty (60) characters. If any name exceeds the available character space, type until

there are no further available characters. The following abbreviations may be used: Trustee: Trs;

Personal Representative: Prs; Attorney in Fact: Aif; Minor: Min; Officer: Off; Receiver: Rec;

Agent: Agt; Guardian ad Litem: Gal; Vehicle Identification Number: Vin; Conservator: Con.

Names of Individuals: Leave out any punctuation marks. Titles such as Mr. or Mrs., and

professional titles such as M.D. or Esq. should not be entered. Only the first letter of each word

should be capitalized.

Name of Person/Individual Enter As

Mr. William S. Johnson, Jr. First Name: William

Middle Name: S

Punctuation should not be included in names, Last Name: Johnson

including initials and suffixes. Suffixes should Name Suffix: Jr

be entered in the "Name Suffix" field.

Mary Sue Rogers-Johnson First Name: Mary

Middle Name: Sue

Compound names should not contain hyphens. Last Name: Rogers Johnson

Hyphens are replaced with a space. Compound

names with hyphens should be entered as

shown.

Mary Sue Rogers Johnson First Name: Mary

Middle Name: Sue Rogers

Where a compound name does not include a Last Name: Johnson

hyphen, both the middle names should be

entered as shown.

Ah Ho Chen First Name: Ah

Middle Name: Ho

Foreign names are assumed to have a given Last Name: Chen

name and a last name as shown.

Uğur Akburç First Name: Ugur

Middle Name:

No foreign symbols or accent marks should be Last Name: Akburc

used.

Walter Mc Coy First Name: Walter

Middle Name:

Last names that begin with "Mc" such as Last Name: McCoy

McDonald and Mc Coy will be entered without

spaces regardless of how the name appears in

the document.

Joe Van Cott First Name: Joe

Middle Name: Van

If it is unclear to the filer whether a name is a Last Name: Cott

last name or part of a given name, the filer

should enter the name twice, using the Doing AND

Business As/Also Known As field for the

second entry. First Name: Joe

Middle Name:

Last Name: Van Cott

John L. Smith a/k/a Ben Wilson Jones First Name: John

Middle Name: L

Where a person is named and is formerly Last Name: Smith

known as (f/k/a) or also known as (a/k/a)

another name, both names should be AND

separately entered using Doing Business

As/Also Known As field. First Name: Ben

Middle Name: Wilson

Last Name: Jones

Mary Smith, Individually and as Personal First Name: Mary

Representative Middle Name:

Last Name: Smith

Where a person is named in a suit in an

individual and a representative capacity, the AND

name should be entered twice; first in the

person field, and second in the Doing Business Business Name: Mary Smith Personal

As/Also Known As field as a Business name. Representative (or Prs)

Mary Smith, Trustee First Name: Mary

Middle Name:

Where a person is named in a suit in that Last Name: Smith

person's representative capacity, such as a

trustee, the name should be entered twice; first AND

in the person field, and second in the Doing

Business As/Also Known As field as a Business Business Name: Mary Smith Trustee (or Trs)

name.

The Estate of Charles Washington First Name: Charles

Middle Name:

If an estate of a person is named, the person's Last Name: Washington

name should be entered in the person field, and

the name of the estate should be included in the AND

Doing Business As/Also Known As field as a

Business name. Business Name: Charles Washington Estate

(or Est)

Business/Organization Name Rules: All entities are entered under "Business Name" regardless

of whether they are corporations; partnerships; sole proprietorships; or governmental bodies or

agencies. "An" and "A" are not indexed and should not be entered. Allowable symbols are: "$";

"&"; "/"; and "@" if the symbols are part of a named entity.

Name of Business/Organization/Entity Enter As

Carl Magnum, Inc. Business Name: Carl Magnum Inc

Human names in an organization title are not

reversed, but are entered as they are written.

U.S.C. Booster Club, Inc. Business Name: USC Booster Club Inc

Punctuation marks in organization names

should not be used.

A-1 Auto Sales, L.L.C. Business Name: A1 Auto Sales Llc

Punctuation marks in organization names

should not be used.

Ditech.com Business Name: Ditechcom

Punctuation marks in organization names

should not be used.

Johnson Industries d/b/a Johnson Corp. Business Name: Johnson Industries

Where a company or entity is named as doing AND

business as (d/b/a) another company or entity,

both should be entered separately. The second Business Name: Johnson Corp

entity should be entered in the Doing Business

As/Also Known As field.

Frank L. Kramer d/b/a Kramerica First Name: Frank

Industries Middle Name: L

Last Name: Kramer

Where a person is named and is doing business

as (d/b/a) an entity, both are entered AND

separately. The entity named should be entered

in the Doing Business As/Also Known As field. Business Name: Kramerica Industries

Southeast Trust Bank, Successor by Merger Business Name: Southeast Trust Bank

to Southern Trust Company

AND

Where a company is named has merged or is a

successor, both names are entered separately. Business Name: Southern Trust Company

The former entity named should be entered in

the Doing Business As/Also Known As field.

United States Department of Education Business Name: Department of Education

United States

All governmental agencies should be entered

first by agency name, followed by political

subdivision notation.

Greenville County Master-in-Equity Business Name: Master in Equity Greenville

County

County of York/York County Business Name: York County Of

State of South Carolina Business Name: South Carolina State Of