York Cnty. C.P. Local Rules of Civil Procedure Rule 223

(a) Counsel for the respective parties shall retain possession, and shall be responsible for the care

and custody, of all tangible exhibits used at trial, whether or not the same have been presented, marked,

identified and used, until such time as they have been formally offered into evidence and the court has

made a specific order directing their admission into evidence.

(b) From and after the making of such formal court order of admission, the Prothonotary shall

take possession, and shall be responsible for the care and custody, of all such tangible exhibits during the

remainder of the trial and thereafter until further order of the court.

(c) Immediately upon the termination of the trial, the Prothonotary shall assemble and identify all

such exhibits to the particular case and shall be responsible for their secure care, custody and

maintenance, and no such exhibits shall thereafter be removed or destroyed except upon order of the

court.

(d) At any time after final disposition of the case, the Prothonotary may, after ten days written

notice to counsel for all parties, apply to the court for an order authorizing the removal and disposition by

destruction or otherwise of any tangible exhibit of a size or weight precluding its enclosure in a regular

case file.

(e) A party who introduces an exhibit which is not readily stored in a standard letter-sized folder

shall cause the exhibit to be reduced in size, photographed, or otherwise reproduced so that the exhibit

may be readily stored in such folder without impairment of its visual quality.

(f) A party who introduces an exhibit which is not readily stored in a standard letter-sized folder

or easily reduced to such size shall take sufficient photographs of the exhibit, or otherwise reproduce it, to

accurately capture its likeness, using either film or digital medium and may be expected to substitute the

photographs or other reproduction for the actual exhibit in the trial record.

(g) Parties are expected to reduce large quantities of paper records or exhibits to commonly used

electronic formats, stored on compact disk (CD) or digital video disks (DVD), for use at trial and for

inclusion in the trial record.

(h) In the event that an exhibit is substituted by one of the means set forth in this Rule, the

offering party shall maintain the original exhibit in safe keeping until the conclusion of the case in which

the exhibit was admitted into evidence or made a part of the record.

(i) In the event special software is needed to view electronically stored exhibits, the party

offering the exhibits may be required to provide such software to the Court for use during trial.

(j) A document or other instrument incorporated into a pleading or an exhibit to a pleading may

be offered in evidence without producing or accounting for the absence of the original if the adverse party

in a responsive pleading has not demanded the production of the original at the trial.