Dauphin Cnty. C.P. Rule of Judicial Administration 5103

DAUPHIN COUNTY RULE OF JUDICIAL ADMINISTRATION

Rule 5103. Custody of Exhibits. Special Provisions.

(a) Documentary Exhibits: Generally

(1) If a document is larger than 8-1/2 x 11 inches, the Court Crier shall be

provided with a copy of the same sized 8-1/2 x 11 inches. Items larger

than 8-1/2 x 11 may be used for illustration during the court proceeding.

(2) Media depositions presented at trial shall remain in the proponent’s

possession. The proponent shall simultaneously submit a transcript of the

deposition as an exhibit.

(c) Non-documentary Exhibits: Generally

(1) If the exhibit is bulky or oversized, either the Court Crier or the proponent

shall maintain custody of the exhibit as directed by the Court.

(2) The custodian designated by the Court shall retain exhibits for the same

time frame as it would retain any other form of evidence. Exhibits from

first and second-degree murder cases and juvenile cases shall be retained

permanently.

(e) Use of Digital Media

(1) The proponent shall ensure that an exhibit in digital format entered into the

record is provided to the Court Crier using a portable external hard drive

such as a thumb drive.

(2) The external had drive shall be submitted with the Exhibits and Index of

Exhibits at the time of filing to the records office.

Adopted: March 3, 2026

Effective: June 1, 2026