Dauphin Cnty. C.P. Rule of Judicial Administration 5102

DAUPHIN COUNTY RULE OF JUDICIAL ADMINISTRATION

Rule 5102. Custody of Exhibits. General Provisions.

(a) During Court Proceedings before Judge.

(1) The Court Crier shall be designated as the custodian of all documentary

exhibits and photographs of non-documentary exhibits accepted or

rejected during the court proceedings.

(2) The Court Crier/Clerk shall maintain the Index of Exhibits for each party

during the court proceedings. The Court Crier/Clerk shall use the form

supplied by Court Administration which shall be in the following format:

INDEX OF EXHIBITS

Exhibit No. Description/Title Admitted Sealed by

or Court

Rejected Yes or No

(A or R) (Confidential)

(3) The proponent shall include a Confidential Information Form or

Confidential Document Form for any exhibit offered into evidence that

contains confidential information or confidential documents as defined in

the Case Records Public Access Policy of the Unified Judicial System of

Pennsylvania. These forms shall be given by the proponent to the Court

Crier/Clerk at the time the evidence is introduced.

(b) After Court Proceedings before Judge. The Court Crier shall be designated

as the custodian of all documentary exhibits and photographs of non-documentary exhibits after court proceedings have concluded.

(1) The Court Crier shall:

(i) retain or take custody of all documentary exhibits, photographs,

and photographs of non-documentary exhibits accepted or rejected

during the court proceedings;

(ii) file all documentary exhibits, photographs, and photographs of non-documentary exhibits with the records office within five (5) business

days of the conclusion of the court proceedings; and

Adopted: March 3, 2026

Effective: June 1, 2026

(iii) secure and maintain all other non-documentary exhibits as directed

by the Court or agreed to by the parties.

(2) The Court Crier shall file the Index of Exhibits with the exhibits in the

records office.

(c) Proceedings before Divorce Hearing Officer and Juvenile Hearing Officer.

(1) In proceedings before the Divorce Hearing Officer and Juvenile Hearing

Officer the Hearing Officer shall be the custodian of the documentary

exhibits.

(2) The Hearing Officer shall retain all documentary exhibits, photographs,

and photographs of non-documentary exhibits accepted or rejected during

the court proceedings.

(3) The Hearing Officer shall prepare the Index of Exhibits and file the Index

of Exhibits with the exhibits in the records office.

(4) The Hearing Officer shall ensure that a Confidential Information Form or

Confidential Document Form for any exhibit offered into evidence that

contains confidential information or confidential documents as defined in

the Case Records Public Access Policy of the Unified Judicial System of

Pennsylvania was completed and filed with the exhibit.

Adopted: March 3, 2026

Effective: June 1, 2026