UTCR 6.120

(1) Unless otherwise ordered or except as otherwise provided in ORS 133.707 and

419A.255(1)(a), all exhibits shall be returned to the custody of the attorney for the

submitting parties upon conclusion of the trial or hearing. Such an attorney must

sign an acknowledgment of receipt for the exhibits returned. An attorney to whom

any exhibits have been returned must retain custody and control until final

disposition of the case unless the exhibits are returned to the trial court pursuant to

subsections (2) or (3) of this rule. Both documentary and nondocumentary exhibits

submitted by parties not represented by an attorney shall be retained by the trial

court, subject to subsection (4) of this rule.

(2) Upon the filing of a notice of appeal by any party, the trial court administrator

promptly shall notify all attorneys that they are required to return all documentary

exhibits in their custody to the trial court within 21 days of receipt of the trial court’s

request. All attorneys are required to comply with the notice. The trial court

promptly will transmit the documentary exhibits to the appellate court, when

requested to do so by the appellate court, under ORAP 3.25.

(3) Upon request by an appellate court for transmission of nondocumentary exhibits,

under ORAP 3.25, the trial court shall notify the party in whose custody the

nondocumentary exhibits have been placed. The party must resubmit the

designated exhibits to the custody of the trial court for transmittal to the appellate

court.

(4) Exhibits not returned to the parties shall be processed as follows:

(a) Such exhibits shall be retained by the trial court until the appeal period has

elapsed and there is a final disposition of the case.

(b) After final disposition of the case, a notice shall be sent to the parties of

record that, unless they withdraw their respective exhibits within 30 days, the

exhibits will be disposed of by the court.

(5) Nothing contained in this rule shall prevent parties to any matter before the court

from seeking the release or return of exhibits before the times specified in this rule.

(6) Exhibits in the court’s custody shall not be removed from the trial court

administrator’s control except by stipulation or by order of the court.

(7) For purposes of this rule, “documentary exhibits” include text documents, photos

and maps, if not oversized, and audio and video recordings. An oversized

document is one larger than standard letter size or legal size.

(8) Exhibits submitted in juvenile cases are subject to the requirements in

UTCR 11.120 and are exempted from the requirements of this rule.