Ohio Sup.R. 11.33

(A) Retention schedule for financial records

(1) Auditor reports

Auditor of State reports shall be retained permanently.

(2) Separate account of receipts and disbursements records

A separate account of receipts and disbursements in civil and criminal cases shall

be retained permanently.

(3) Rental escrow account records

Rental escrow account records shall be retained for five years after the last date of

deposit.

(B) Retention schedule for the index, docket, and journal

The index, docket, and journal shall be retained for twenty-five years.

(C) Recordings of proceedings

Recordings of proceedings shall be retained for five years after the final judgment in the

case.

(D) Judge, magistrate, and clerk drafts, notes, and research

Judge, magistrate, and clerk drafts, notes, calendars, and research may be destroyed as soon

as they are considered to be of no value by the person holding them.

(E) Retention schedule for case files

(1) Civil case files

Civil case files shall be retained for two years after the final judgment and issuance

of an audit report by the Auditor of State, unless a longer minimum retention period

is established by local rule.

(2) OVI case files

Operating a vehicle under the influence of alcohol or drug case files shall be

retained for fifteen years after the final judgment. Documents within a case file

admissible as evidence of a prior conviction, including evidence that a defendant

was represented by counsel or waived their right to counsel, shall be retained for

fifty years after the final judgment.

(3) Felony criminal case files

Felony criminal case files shall be retained for two years after the final judgment of

the municipal or county court.

(4) Misdemeanor criminal case files

Except for minor misdemeanor criminal cases, misdemeanor criminal case files

shall be retained for fifteen years after the final judgment of the municipal or county

court. Documents within a case file admissible as evidence of a prior misdemeanor

criminal conviction, including evidence that a defendant was represented by

counsel or waived their right to counsel, shall be retained for fifty years after the

final judgment.

(5) First through fourth degree misdemeanor traffic files

Except for operating a vehicle under the influence of alcohol or drug case files, first

through fourth degree misdemeanor traffic files shall be retained fifteen years after

the final judgment of the municipal or county court. Documents within a case file

admissible as evidence of a prior conviction including evidence that a defendant

was represented by counsel or waived their right to counsel, shall be retained for

twenty-five years after the final judgment.

(6) Unclassified misdemeanor, minor misdemeanor traffic, and minor

misdemeanor criminal case files

Unclassified misdemeanor, minor misdemeanor traffic, and minor misdemeanor

criminal case files shall be retained for five years after the final order of the

municipal or county court.

(7) Parking ticket records

Parking ticket records shall be retained until the ticket is paid and the Auditor of

State issues an audit report.

(8) Real estate

Case files of matters that resulted in a final judgment determining title or interest

in real estate shall be retained permanently.

(9) Search warrant records

Search warrant records shall be indexed and the warrants and returns retained in

their original form for five years after the date of service or last service attempt.