N.M. 3rd Jud. Dist. Court Interpreter Standards of Practice and Payment Policies 17

USE NOTE

This list of proposed question is taken from Court Interpretation: Model Guides for Policy

and Practice in the State Courts; Chapter 6, Judges Guide to Standards for Interpreted Proceedings;

NCSC, 9/4/2002. The list of questions is not mandatory nor exclusive, and the judge retains the

discretion to inquire into any subject matter necessary to determine whether the proposed court

interpreter is qualified to serve.

[Adopted by Supreme Court Order No. 12-8300-021, effective for all cases filed or pending on or

after January 1, 2013.]

Attachment E

Requesting Reimbursement for Overnight Expenses

INSTRUCTIONS FOR REQUESTING REIMBURSEMENT OF OVERNIGHT

EXPENSES

1. Accurately complete worksheet – Itemized Schedule of Interpreter Travel

Expenses. Work sheet must include name, phone, and signature of Court

Contact approving invoice.

2. Mileage reimbursement rate is $.41 per mile. If claiming reimbursement for

actual mileage or map miles, mileage must be itemized by each day of travel if trip

is repeated. (See Map Miles next page)

3. Maximum allowance for odometer reading is 30 miles per trip over map miles.

4. The standard per diem rate is $85.00 per 24 hour period including lodging and

meals. If you are required to stay in Santa Fe, the per rate is $135.00 including

lodging and meals.

5. You may either claim the per diem rate or request reimbursement for actual

expenses, but you cannot combine the two, e.g., first 24 hour period – per diem

rate, second 24 hour period – actual with receipts.

6. Actual expenses for meals are limited to a reimbursement maximum of $30.00 per

24 hour period. Keep all receipts for reimbursement. Items not approved for

reimbursement are: liquor, movie rentals, personal phone calls, and parking tickets.

Reimbursement for lodging is limited to a maximum of $215.00.

7. Attach receipts with scotch tape on an 8.5” x 11” sheet of paper. Do not write on

receipts and do not tape over any of the print on the receipt. (See Sample)

8. Gratuities (tips) may be reimbursed up to $6.00 per day in addition to the $30.00

maximum.

9. If meals exceed $30.00 per day or tips exceed $6.00 per day, entire amount spent

must be accompanied by receipts.

10. If your last day of travel is less than an 24 hour period, you may request

reimbursement as follows. No reimbursements for actual expenses during this

partial day of travel will be granted. (See Sample)

Per Diem Tips

For 2 hours but less than 6 hours: $12.00 $2.00

For 6 hours but less than 12 hours: $20.00 $4.00

For 12 hours or more: $30.00 $6.00

Attachments:

Map Miles Chart

Proper Submission of Receipts

Sample Worksheet - Itemized Schedule of Interpreter Travel Expenses

PAGE DATE

ITEMIZED SCHEDULE

OF INTERPRETER TRAVEL EXPENSES AGENCY VOUCHER

AGENCY CODE 218 NUMBER

NAME New Mexico Administrative Office of the Courts

INTERPRETER'S CAR LICENSE NUMBER RESIDENCE

NAME

VENDOR CODE CAR MODEL CAR YEAR

After this form is completed and signed by interpreter and court contact, please transfer total

expenses by category to NM Certification of Interpreter Services and Invoice

TIME SHOW AM OR PM CHARACTER OF EXPENDITURES ODOMETER READINGS AMOUNTS

Enter Destination, Name of Court, Type of Proceeding and/or Case ENTER START NO. OF MILEAGE PER DIEM MISCELLANEOUS TOTALS

DATE DEPARTURE ARRIVAL Number & FINISH MILES

Approved By:

PER DIEM IS BASED ON (CHECK ONE) Court Contact: TOTALS

ACTUAL Phone: I,

do solemnly swear that the above claim for reimbursement is just and true in all respects and complies with

APPROVED RATES Signature of Court Contact the DFA Regulations Governing the Per Diem and Mileage Act.

Receipts must be attached if claiming parking, meals, hotel, or

commercial travel; This schedule must have AOC Approval if submitted

by an out-of-state interpreter. Account: Jury Witness Fund PAYEE SIGN HERE DATE:

New Mexico Administrative Office of the Courts

Language Access Services

ADVANCE APPROVAL OF OVERNIGHT TRAVEL

When requested approval of overnight travel, please submit the following

information to Pam Sánchez, aocpjs@nmcourts.gov via e-mail. You may

complete and attach this form or not, just be sure to include all of this

information in your request.

Your Name and City of Residence____________________________________________

Today’s Date ________________________________________________________________

Date/s of Assignment________________________________________________________

Scheduled Report Time______________________________________________________

Case No. If Available________________________________________________________

Court – Check One

District______ Magistrate_______ Metropolitan______

Court Location

City_____________________________ County_______________________

Court Contact_______________________________________________________________

Attachment F

Interpreter Invoice

[binding.law: PDF page 44 withheld — the text engines read it differently]

d. Paper and Pen: Use only white paper for your invoice. Do not use red ink.

Blue and black inks are acceptable.

5. CONTRACTlNG

Courts are encouraged to contract for certified interpreter services. The AOC will

assist in the publishing of a Request for Proposal and contract award. Prior to

advertising for or entering into a contract for interpreter services the court shall

conduct the AOC for approval. The payment rate for contracted services shall

not exceed those stipulated in Section II A. of this document unless exceptional

circumstances exist and the AOC has given prior approval.

________________________________________________________________________

Arthur W. Pepin, Director, NM Administrative Office of the Courts

Effective: September 1998

Revised: May 1998

Revised: February, 2004

Revised: July, 2006

Revised: August, 2007

Revised: January, 2009

Revised: January, 2011 (Payment Policies)

Revised: October, 2012 (General Standards)