N.M. AOC PDF restrictions

File and Serve PDF Information

for Averting Failed Submissions

Computer File Size Measurements:

 Largest - Gigabyte (GB)

 Large - Megabyte (MB)

 Small - Kilobyte (KB)

File and Serve File Size limits:

 25 MB per file

 35 MB per envelope

File and Serve DPI Limits:

 200-300 dpi (200 better)

 Note this on both the scanner settings and the Adobe PDF Printer preferences

Formatting:

 Black and White

 Pages must be 8.5” x 11” (right click in document and select Properties to see page size)

 NO landscaped pages (these can be rotated to portrait on a single page using Adobe Pro

Tools, Organize Pages or on the whole document by right clicking and selecting Rotate

Page)

Check for Embedded Fonts:

 In the PDF, right click and select Properties

 Click the Fonts tab

 If the window is blank, there are none

Reduce the File Size (compress):

 Make all pagination and comments on document first;

 Combine the PDFs;

 File, Save as Other, Reduced Size PDF, OK to Retain Existing, Select Location, Rename

File, Save

 Check the PDF for image quality

 If the file size exceeds the limits, break the PDF into multiple files and repeat the

process.

PDF Page Limit to Maintain the File Size:

 This is entirely dependent on the content of the PDF, but (anecdotally) a PDF that has

been created by scanning or by printing to the PDF Printer can meet the 25 MB limit by

keeping it to around 100 pages