Ky. Cir. Ct. Clerks' Manual STATISTICAL INFORMATION

90 STATISTICAL INFORMATION

Circuit and District Courts

 Reopening/Closing or Pre-Computer Cases

 Reopening/Closing of KYCourts (Computer) Cases

 Statistical Codes and Definitions

90.1 Reopening/Closing of Pre-Computer Cases

When a pleading is received that reopens a pre-computer case, refer to Case

Add section of the KyCourts Manual to open the case in KYCourts.

90.1.1 Civil Cases

1. Apply the FILED stamp to the motion or other document that reopens

the case; add the date and your initials.

2. Complete a case screen using the ORIGINAL case number, filing date,

case type, open judge, current judge (if applicable), disposition date,

disposition type, judge at disposition.

3. File all pleadings contained in the court record prior to the date of

reopening as one item by completing a document screen using the

document code CCF Circuit Court File and DCF for District Court File.

4. Complete a party screen for each party listed in the case file.

5. Complete a scheduled event screen and attach a motion screen to file

the motion that reopened the case. If a document other than a motion

reopened the case, file on a document screen.

6. Reopen the case statistically. Complete a special status screen as

follows:

STATUS TYPE R – Reopened; memo the original disposition type

STATUS DATE Date motion or other pleading filed

OPEN JUDGE Judge assigned to hear motion

7. When a signed order or judgment is received, apply the ENTERED

stamp; add the date and your initials.

Quick Reference

File, date, initial

Document code

CCF or DCF

Reopen

Enter, date, initial

STATISTICAL INFORMATION

8. Enter the order or judgment on a document screen. Serve notice of Quick Reference

entry on every party who is not in default or who has not filed a written

waiver of notice. Make an entry on the document screen showing the

manner and date of service of notice of entry of the order or judgment. Notice of entry

See Notice of Entry.

9. Reclose the case statistically. Complete a special status screen as

follows:

TERMINATION DATE Date judgment or order entered Reclose

CLOSE JUDGE Judge who rules on motion

NOTE: The Quarterly Pending Case List should be reviewed to ensure

that all eligible cases have been reclosed as appropriate.

90.1.2 Criminal Cases

1. Apply the FILED stamp to the motion or other document that reopened File, date, initial

the case; add the date and your initials.

2. Complete a case screen using the ORIGINAL case number, filing date,

case type, open judge, current judge (if applicable), disposition date, and

judge at disposition.

3. File all pleadings contained in the court record prior to the date of

reopening as one item by completing a document screen using the Document code

document code CCF Circuit Court File and DCF for District Court File.) CCF or DCF

4. Complete a party screen for each party listed in the case file.

5. Complete a defendant information screen.

6. Complete a charge screen for each charge listed in the file.

7. Complete a sentence screen for each charge, as appropriate.

8. Complete a scheduled events screen and attach a motion screen to file

the motion that reopened the case on a motion screen. If a document

other than a motion reopened the case, file the document on a

document screen.

Reopen

9. Reopen the case statistically. Complete a special status screen as

follows:

STATUS TYPE R – Reopened; memo the original disposition type

STATUS DATE Date motion or other pleading filed

OPEN JUDGE Judge assigned to hear motion

10. When a signed order or judgment is received, apply the ENTERED

stamp; add the date and your initials. Enter, date, initial

STATISTICAL INFORMATION

11. Enter the order or judgment on a document screen. Serve notice of Quick Reference

entry on every party who is not in default or who has not filed a written NOE

waiver of notice. Make an entry on the document screen showing the

manner and date of service of notice of entry of the order or judgment.

See Notice of Entry.

12. Reclose the case statistically. Complete a special status screen as Reclose

follows:

TERMINATION DATE Date judgment or order entered

CLOSE JUDGE Judge who rules on motion

13. Make an entry on the manual docket sheet indicating the date the case

was transferred to KY Courts. It is not necessary to keep a copy of the

manual docket sheet in the case file.

NOTE: The Quarterly Pending Case List should be reviewed to ensure

that all eligible cases have been reclosed as appropriate.

90.2 Reopening/Closing of Computer Cases

1. Apply the FILED stamp to any post-judgment motion or other File, date, initial

document that reopens a case; add the date and your initials. See

Special Status Detail Screen in KyCourts.

2. Complete a scheduled event screen and attach a motion screen to file Complete

the motion that reopened the case. If a document other than a motion scheduled event

reopened the case, file on a document screen.

3. Reopen the case statistically. Complete a special status screen as

follows:

STATUS TYPE R – Reopened; memo the original disposition type

STATUS DATE Date motion or other pleading filed

OPEN JUDGE Judge assigned to hear motion

4. When a signed order or judgment is received, apply the ENTERED

stamp; add the date and your initials.

5. Enter the order or judgment on a document screen. Serve notice of Enter, date, initial

entry on every party who is not in default or who has not filed a written

waiver of notice. Make an entry on the document screen showing the NOE

manner and date of service of notice of entry of the order or judgment.

See Notice of Entry. Reclose

6. Reclose the case statistically. Complete a special status screen as

follows:

TERMINATION DATE Date judgment or order entered

CLOSE JUDGE Judge who rules on motion

NOTE: The Quarterly Pending Case List should be reviewed to ensure

that all eligible cases have been reclosed as appropriate.

STATISTICAL INFORMATION

90.3 Statistical Codes and Definitions

Refer any questions regarding statistical codes and definitions to Research

and Statistics at AOC.

90.3.1 Case Types

Case Type Definition

AB – ADMINISTRATIVE BOARD A petition for review of a decision of an agency, special

APPEALS district or board. It includes cases from such agencies as the

Worker’s Compensation Board and Public Service

Commission, etc.

ADPT – ADOPTION A petition for legal, permanent custody of a child(ren).

AUTO – AUTOMOBILE A case involving personal injury, property damage, or

wrongful death resulting from alleged negligent operation of

a motor vehicle.

BCCO – BUSINESS COURT A business court case involving a breach of contract claim

CONTRACT DISPUTE relating to a business entity.

BCOTH – BUSINESS COURT A business court case alleging a business dispute relating to a

OTHER business entity. Use this case type for business cases of

unknown specificity, when business cases are not attributable

to one of the other defined business case types, or when all

business cases are reported as a single case type.

BCPI – BUSINESS COURT TORT A business court case involving a business tort claim against a

business entity, affiliated person, or employee or agent

including but not limited to interference with contract or

prospective business relationships, fraud, misrepresentation,

false advertising, antitrust, unfair competition, unfair trade

practices, trade libel or disparagement.

BCSA – BUSINESS COURT A business court case involving a statutory violation(s)

STATUTORY ACTION relating to a business entity or an affiliated person arising out

of business transactions or relationships.

BUYER – BUYER PLAINTIFF A case involving a buyer of goods or services alleging failure

of the seller to deliver said goods or services or to honor a

warranty as promised in an expressed or implied contract.

BUYERS – BUYER PLAINTIFF A case involving a buyer of services alleging failure of the

SERVICES seller to deliver said services or to honor a warranty as

promised in an expressed or implied contract.

STATISTICAL INFORMATION

Case Type Definition

CA – CHILD ABUSE/NEGLECT A case involving a child whose health or welfare is harmed or

threatened with harm when a parent, guardian, or person in a

position of trust: inflicts or allows to be inflicted upon the

child physical or emotional injury; fails or refuses to provide

essential care and protection for the child; commits or allows

to be committed an act of sexual abuse, exploitation, or

prostitution upon the child; or does not provide adequate

care, supervision, food, clothing, shelter and education or

medical care necessary for the child’s wellbeing.

COM – COMMITMENT A case involving involuntary hospitalization proceedings

PROCEEDINGS which includes the hospitalization of mentally ill and

intellectually disabled adults.

CONSVA – A petition to manage the financial affairs of another person

CONSERVATORSHIP/TRUSTEESHIP (ward) because the ward is alleged to be incapable of

ADLT managing his or her own financial affairs or a petition to

appoint a trustee (as designated in a will or trust) to manage

the personal and real property of another. Note: If the

conservator also has power over personal affairs (medical,

living conditions, etc.), the case should be captured under

Guardianship.

CONSVJ – A petition to manage the financial affairs of a juvenile (ward)

CONSERVATORSHIP/TRUSTEESHIP or a petition to appoint a trustee (as designated in a will or

– JUVENILE trust) to manage the personal and real property of another. If

the conservator also has power over personal affairs

(medical, living conditions, etc.), the case should be captured

under Guardianship.

COOTH – CONTRACT – OTHER A case alleging a dispute over an agreement (expressed or

implied) between two or more parties. Use this case type for

contract cases of unknown specificity, when contract cases

are not attributable to one of the other defined contract case

types, or when all contract cases are reported as a single case

type.

CR– CIRCUIT CRIMINAL A criminal case involving charges that could result in a term of

at least one year in the state penitentiary to a penalty of

death.

CUSTO – CUSTODY A case in which legal custody, physical custody, or visitation

with respect to a child is an issue.

Note: Cases which involve custody issues that are part of a

dissolution/divorce proceeding should be classified as DISSOC

– DISSOLUTION ACTION W/ CHILDREN

STATISTICAL INFORMATION

Case Type Definition

DCTG – DRUG COURT TRANSFER This case type is used by receiving county when a case

GUILTY containing an offense(s) is disposed of as DCTG– Drug Court

Transfer Guilty and has been transferred from another

county.

DCTD – DRUG COURT TRANSFER This case type is used by receiving county, when a case

DIVERSION containing an offense(s) is disposed of as a “diversion” and

has been transferred from another county.

DDP – DENIED DOMESTIC This case type is used when a domestic violence petition was

PETITION denied by the court.

DE – DELINQUENCY (PUBLIC A case involving a violation of any federal, state, local law or

OFFENSE) municipal ordinance by a child, which if committed by an

adult, would subject such adult to criminal prosecution.

DEBT – SELLER PLAINTIFF (DEBT A case in which the plaintiff/seller brings suit against a buyer

COLLECTION) of goods or services for failure to pay as promised in an

expressed or implied contract.

DFOTH – DOMESTIC RELATIONS – A case involving family members (or others considered to be

OTHER involved in a domestic relationship). Use this case type for

domestic relations cases of unknown specificity, when

domestic relations cases are not attributable to one of the

other previously defined domestic relations case types, or

when all domestic relations cases are reported as a single

case type.

DIP – DENIED INTERPERSONAL This case type is used when a interpersonal protective

PROTECTIVE PETITION petition was denied by the court.

DISPU – EMPLOYMENT DISPUTE – A case involving any dispute between an employer and

OTHER employee over the conditions, terms or termination of

employment. Use this case type for employment dispute

cases of unknown specificity, when employment dispute

cases are not attributable to another previously defined

employment dispute case type, or when all employment

dispute cases are reported as a single case type.

DISSO – DISSOLUTION/DIVORCE A case involving dissolution, divorce, annulment of a

marriage, or civil union.

DISSOC – DISSOLUTION ACTION A case involving dissolution, divorce, annulment of a

W/ CHILDREN marriage, or civil union in which at least one party has a

minor child.

DOMAIN – REAL PROP. – A case in which a property owner challenges the amount of

EMINENT DOMAIN compensation offered by the state or federal government for

the taking of a parcel of land.

STATISTICAL INFORMATION

Case Type Definition

DP – DEPENDENCY A case involving a child, other than an abused or neglected

child, who is under improper care, custody, control or

guardianship, that is not due to an intentional act of the

parent, guardian or person exercising custodial control or

supervision of the child.

DSCR – EMPLOYMENT DISPUTE – A case alleging that the defendant/employer either

DISCRIMINATION terminated the plaintiff/employee or denied hiring, salary

increases, or other forms of advancement based on the

plaintiff/employee’s race, color, religion, national origin, sex,

age, or qualified disability.

DV – DOMESTIC VIOLENCE A case in which a victim(s) of domestic violence seeks to

obtain protection against further violence. Domestic violence

includes physical injury, serious physical injury, stalking,

strangulation, sexual abuse, assault, or infliction of fear of

same between family members or members of an unmarried

couple.

EX – EXPUNGED The removal or deletion of a record by the court.

FCL – FORECLOSURE This case type is used when a mortgage is foreclosed.

FD – LANDLORD/TENANT A case alleging a breach of contract (lease/rental agreement)

DISPUTES– UNLAWFUL DETAINER between a landlord and commercial or residential tenant in

which a landlord alleges that the tenant’s right to occupy the

real property has terminated.

FENTRY – LANDLORD/TENANT A case alleging a breach of contract between a landlord and

DISPUTES tenant. Use this case type for landlord/tenant dispute cases

of unknown specificity, when landlord/tenant dispute cases

are not attributable to FD landlord/tenant disputes–unlawful

detainer, or when all landlord/tenant dispute cases are

reported as a single case type.

FE – FELONY A serious crime usually punishable by imprisonment for more

than one year or by death.

FRAUD – FRAUD A case alleging the intentional misrepresentation of fact for

the purpose of financial or legal gain.

STATISTICAL INFORMATION

Case Type Definition

GCADLT – GUARDIANSHIP – A petition to manage the personal affairs (healthcare, food,

ADULT shelter, clothing, hygiene, etc.) of another person (ward)

because the ward is alleged to be incapable of managing his

or her own personal affairs. Note: The guardian is the

individual, agency, or corporation appointed by the court to

manage the personal affairs of another person (ward) who is

considered by the court as incapable of managing his or her

personal affairs. If the conservator also has power over

personal affairs (medical, living conditions, etc.), the case

should be captured under Guardianship.

GCJUV – GUARDIANSHIP – A petition to manage the full care, custody, and control ( both

JUVENILE personal and financial affairs) of a juvenile (ward). Note: the

guardian being an individual, agency or corporation

appointed by the court to have full care, custody, and control

of a minor and to manage his financial resources. This case

type should capture cases in which the guardian is granted

power to make personal (health care, living condition, etc.)

decisions. If in addition to personal care decisions, the

guardian also has control over financial and property

decisions, count these cases as Juvenile Guardianship, not

Conservatorship cases.

INTENT – INTENTIONAL TORT Cases involving injury to property or person alleged to be

willfully caused by one party to another’s property or person.

HABEAS – HABEAS CORPUS A writ of inquiry designed to affect the speedy release of a

person illegally deprived of his liberty. The writ is commonly

used when a person is seeking to be released on bail or when

a prisoner is challenging extradition or detainer proceedings.

IP – INTERPERSONAL A case in which a victim(s) of dating violence and abuse,

PROTECTION stalking, and/or sexual assault seeks to obtain short/long

term protection against further violence and abuse, stalking,

and/or sexual assault. Dating violence and abuse” means

physical injury, serious physical injury, stalking, sexual assault,

strangulation, or the infliction of fear of imminent physical

injury, serious physical injury, sexual abuse, strangulation, or

assault occurring between persons who are or have been in a

dating relationship;

ITPR – INVOLUNTARY TPR A petition to involuntary terminate the rights of a parent

because it is in the best interest of the child.

MI – MISDEMEANOR A crime that is less serious than a felony and is usually

punishable by fine or confinement of less than one year in a

place other than prison (such as a county jail).

STATISTICAL INFORMATION

Case Type Definition

MLOTH – MALPRACTICE – OTHER A case alleging misconduct or negligence by a professional.

Use this case type for malpractice cases of unknown

specificity, when malpractice cases are not attributable to

another previously defined malpractice case type, or when all

malpractice cases are reported as a single case type. Example:

Legal malpractice.

OTH – OTHER A civil case not specifically designated, such as state fiscal

suits, etc.

PA – PATERNITY A case seeking to determine a child’s father and set child

support payments.

PBDIS – PROBATE – DISPENSE A case involving an estate which has no assets eligible to

W/ADMINISTRATION probate.

PBINT – PROBATE INTESTATE A case involving the administration of an estate of a deceased

person who died intestate, without a will.

PBOTH – PROBATE/ESTATE A case that includes the establishment of a guardianship,

conservatorship, and/or trusteeship, and the administration

of an estate of a deceased person who died testate or

intestate, including the settling of a legal dispute concerning a

will. Use this case type for probate/estate cases of unknown

specificity, when probate/estate cases are not attributable to

one of the other previously defined probate/estate case

types, or when all Probate/Estate cases are reported as a

single case type.

PBTEST– PROBATE TESTATE A case involving the administration of an estate of a deceased

person who died testate, with a will, including the settling of

a legal dispute concerning a will, the establishment of a

guardianship, conservatorship, and/or trusteeship.

PD – PROPERTY DAMAGE A case arising from damage to property which the plaintiff

believes was caused by the defendant.

PIOTH – TORT – OTHER A case alleging an injury or wrong committed against a

person, his/her reputation, or his/her property by a party

who either did something that he or she was obligated not to

do or failed to do something that he or she was obligated to

do. Use this case type for tort cases of unknown specificity,

when tort cases are not attributable to one of the other

previously defined tort case types, or when all tort cases are

reported as a single case type.

PR – PROPERTY RIGHTS A case involving land title, right–of–way, and condemnation

matters.

STATISTICAL INFORMATION

Case Type Definition

PREM – PREMISES LIABILITY A case involving a claim brought against the owner of real

property, alleging the condition of the property to be the

cause of personal injury.

PROD – PRODUCT LIABILITY A case alleging that injury is caused by the manufacturer or

seller of an article due to a defect in, or the condition of, the

article sold or an alleged breach of duty to provide suitable

instructions to prevent injury.

REV – REVIEW OF TREATMENT A petition for review or modification of treatment.

SC – SMALL CLAIMS A case (tort, contract, or real property claims) governed by

statutorily defined summary procedures where the remedy

sought is less than $5000.00.

SG – SEGREGATED When a record is to be separate or isolated from others or

from a main body or group. (Only law enforcement records

may be statutorily segregated. Court records are not records

which may be segregated. York v Commonwealth, Ky. App.,

815 S.W. 2d 415 (1991)).

SLAND – A case alleging harm to the reputation, community standing,

SLANDER/LIBEL/DEFAMATION or livelihood of the claimant caused by false or misleading

statements made by the defendant.

SP – SPECIAL PROCEEDINGS A case type for all other cases in juvenile court, i.e.; mental

health proceedings, petition for abortion, etc.

ST – STATUS A case in which a child is accused of committing acts which, if

committed by an adult, would not be a crime. Includes

noncriminal forms of juvenile behavior, such as running away

from home, skipping class, or exhibiting beyond–control

behaviors at home or at school.

SUPIV – SUPPORT – IV–D A case filed by a parent/guardian to request maintenance for

that parent/guardian or for a minor child by a person who is

required, under Title IV–D of the Social Security Act of 1973,

to provide such maintenance.

SUPPRI – SUPPORT – PRIVATE A case filed to request maintenance for a parent/guardian or

NON–IV–D for a minor child by a person who is required by law, but who

is not under the auspices of Title IV–D of the Social Security

Act of 1973, to provide such maintenance. Note: Do not

include in this category cases in which private (non–IV–D)

issues are part of a dissolution/divorce proceeding.

TAX – TAX A case typically brought by a government agency against an

individual or business for failure to pay taxes previously

assessed.

TR – TRAFFIC An offense that involves a motor vehicle.

STATISTICAL INFORMATION

Case Type Definition

URESA – URESA/UIFSA – A case in which determination of paternity or enforcement of

UNIFORM RECIPROCAL support is ordered from another jurisdiction. Can be filed in

ENFORCEMENT SUPPORT ACT district or circuit court.

VISIT – VISITATION A case in which an individual requests that a court schedule

the time the individual will spend with the minor children.

Such requests can be brought before the court by parents,

grandparents, or other family members.

VTPR – VOLUNTARY TPR A petition in which a parent voluntarily agrees to terminate

his or her parental rights.

WC – WILL CONTEST A case involving a dispute between parties over a will,

whether testate or intestate. A will contest may be an action

in which one party alleges that the district court erred in

admitting or rejecting a will into the record. If the validity of

the will is not an issue, a party may seek construction,

interpretation or reformation of a will. A will contest is filed

in circuit court.

WRITS – WRITS A case involving a written court order directed to a specific

person, requiring that person to perform or refrain from

performing a specific act. Example: A writ involving prison

conditions.

XI – APPEAL CIVIL A complaint to a court of higher jurisdiction of an injustice

done or error committed by a court of lower jurisdiction on a

civil case, whose judgment or decision the court above is

called upon to correct or reverse.

XR – APPEAL CRIMINAL A complaint to a court of higher jurisdiction of an injustice

done or error committed by a court of lower jurisdiction on a

criminal case, whose judgment or decision the court above is

called upon to correct or reverse.

90.3.2 Case Disposition Types

Case Disposition Type Description

360D – 360 DAY Judgment committing the respondent for 360 days in an

COMMITMENT involuntary admission or hospitalization proceeding.

60D – 60 DAY COMMITMENT Judgment committing the respondent for 60 days in an

involuntary admission or hospitalization proceeding.

72H – 72 HOUR COMMITMENT Judgment committing the respondent for 72 hours in an

involuntary admission or hospitalization proceeding.

AG – APPOINTMENT OF Indicates a guardian is appointed for a minor in probate cases.

GUARDIAN

STATISTICAL INFORMATION

Case Disposition Type Description

CDI – CONTESTED DIVORCE A divorce proceeding in which a legal or factual issue is litigated

in a court trial.

DBT – DISMISSED (BEFORE Plaintiff’s suit is dismissed, with or without prejudice, before a

TRIAL) trial was initiated.

DCT – DRUG COURT TRANSFER Indicates the case has been transferred to another jurisdiction so

the defendant may participate in that jurisdiction’s drug court

program.

DFJ – DEFAULT JUDGMENT Uncontested judgment.

DIS – DISMISSED (JUV) Dismissal in a juvenile action.

DLP – DISMISSED: 77:02(2) Plaintiff’s suit is dismissed for lack of prosecution, i.e., no pretrial

step has been taken within the last year.

DVD – DOMESTIC VIOLENCE Indicates that a domestic violence petition was denied. A

DENIED summons and/or emergency protective order was not issued.

FD – FULL DISABILITY Indicates a judgment of full disability/wholly disabled in a

disability proceeding.

INF – INFORMAL JUDGMENT Informal Adjustment per the Juvenile Code (KRS 610.0710.) Used

in district juvenile cases that do not result in formal commitment

to a state or local agency (e.g., when custody is entrusted to a

relative).

IPD – INTERPERSONAL Indicates that an interpersonal protective petition was denied. A

PROTECIVE ORDER DENIED summons and/or temporary protective order was not issued.

JAD – JUDGMENT–ADOPTION Adoption Judgment is entered.

JCT – JUDGMENT COURT TRIAL Judgment entered when a court trial is held.

JJT – JUDGMENT AFTER JURY Judgment entered when a jury trial is held.

TRIAL NOTE: Not to be used in Disability trials.

JTER – JUDGMENT Termination of Parental Rights Judgment is entered.

TERMINATION

OTH – OTHER Civil dispositions not specifically stated.

PD – PARTIAL DISABILITY Indicates a partial disability judgment in a disability proceeding.

RUPO – RESCIND UNSERVED A protection order which has not been served is rescinded.

PROTECTION ORDER

SBT – SETTLED (BEFORE TRIAL) Agreed settlement signed by both parties to a suit, done outside

of the court, i.e., the actual settlement is not recorded as part of

the judgment.

SUJ – SUMMARY JUDGMENT A judgment rendered by the judge at the close of the pleadings

where the only matters in dispute are questions of law.

SUP – SUPPORT Judgment of child support.

TRF – TRANSFERRED Change of venue to another jurisdiction. Do not close a case as a

transfer if the case is reassigned to a judge within the circuit.

STATISTICAL INFORMATION

Case Disposition Type Description

UDI – UNCONTESTED DIVORCE A divorce proceeding in which the case is presented to the judge

for final signature only.

90.3.3 Charge Disposition Types

Charge Disposition Type Description

ACC – AMENDED DOWN BY An action taken by circuit court to change an offense to a lesser

CIRCUIT COURT degree resulting in a possible decrease in penalty.

ACQ – ACQUITTED Legal and formal certification commonwealth did not prove the

guilt of a person charged with a crime.

AD – AMENDED DOWN To change an offense to a lesser degree resulting in a possible

decrease in penalty.

AFF – AFFIRMED Circuit court upheld decision/verdict rendered in district court

case. USED IN CIRCUIT COURT CASES ONLY.

AGJ – AMENDED DOWN BY An action taken by the grand jury to change an offense to a

GRAND JURY lesser degree resulting in a possible decrease in penalty.

AMEND – AMENDED To change an offense back to original offense or amended to

offense equal in penalty.

AP – ADMINISTRATIVE Use to temporarily dispose of charge(s) in a circuit criminal case

PROCEDURE where a warrant/summons on indictment has not been served

within 60 days from filing date.

AU – AMENDED UP To change an offense to a greater degree resulting in a possible

increase in penalty.

AUGJ – AMENDED UP BY An action taken by the grand jury to change an offense to a

GRAND JURY greater degree resulting in a possible increase in penalty.

CAD – DISMISSAL BY MOTION County or commonwealth attorney has requested judge to

OF PROSECUTOR dismiss offense.

CHR – COMMITMENT OF Custody and control of minor child is the responsibility of the

JUVENILE TO CHR Cabinet for Human Resources NOW KNOWN AS (Cabinet for

Health and Family Services) by court order.

DD – DISMISSED–DIVERTED Successfully completed the provisions of a specific pretrial

diversion agreement for “Class D felony offense. USED IN

CIRCUIT COURT CASES ONLY.

DDP – DISMISSED DEFERRED A defendant charged with his or her first or second offense

PROSECUTION under KRS 218A.1415 may enter a deferred prosecution

program for a maximum of 2 years. Successful completion

results in charges being dismissed and sealed.

DEC – DECEASED Defendant died before disposition of an offense.

STATISTICAL INFORMATION

Charge Disposition Type Description

DEN – DENIED To refuse to grant a petition or protest. ONLY used in added

offenses such as: probation violation, shock probation,

contempt of court.

DGJ – DISMISSED AFTER An action taken by grand jury to halt proceeding against an

PRESENTED TO GRAND JURY individual offense.

DIS – DISMISSED To put an action out of court by order of judge.

DIV – DIVERSION In circuit court used as a temporary disposition for Class “D”

felony diversion; in district court used as a temporary

disposition if charge is to be dismissed after successful

completion of diversion. May be used as final disposition if

charges are not to be dismissed. Diversion is an action or

instance of diverting a defendant from a court proceeding in

order to avoid a conviction for a first time offender for a

violation, misdemeanor or felony charge.

DJJ – COMMITMENT OF Custody and control of minor is the responsibility of the

JUVENILE TO DJJ Department of Juvenile Justice by court order.

ENH – ENHANCED To indicate penalty increases for the amount of time defendant

is sentenced to prison or primary charge.

EXT – EXTRADITION Defendant delivered to another jurisdiction, i.e., another

county, state or federal agency, as a result of an outstanding

warrant presented to your district or circuit court.

FABU – FINDING OF ABUSE Finding of abuse in a juvenile case.

FDEP – FINDING OF Finding of dependency in a juvenile case.

DEPENDENCY

FNEG – FINDING OF NEGLECT Finding of neglect in a juvenile case.

FTA – FAILURE TO APPEAR Temporary closing – Defendant failed to appear at a hearing.

Failure to appear notice sent to the Transportation Cabinet.

FTV – FUGITIVE Temporary closing – Defendant failed to show at a scheduled

hearing during the course of a case, bench warrant issued for

arrest.

G – GUILTY Finding by judge or jury that defendant did commit a crime.

GDJ – GRAND JURY Preliminary hearing held and judge found probable cause or

defendant waived preliminary hearing and charges bound over

to the grand jury.

GM – GUILTY–MULTIPLE OBSOLETE CODE – NOT USED.

COUNTS

GNT – GRANTED To allow a petition or protest. ONLY used in added offenses

such as: probation violation, shock probation, contempt of

court.

STATISTICAL INFORMATION

Charge Disposition Type Description

GSS – GUILTY–SEALED OBSOLETE CODE – NOT USED.

SENTENCE

HNG – HUNG JURY A jury so irreconcilably divided in opinion that they cannot

agree upon any verdict.

HOS – HOSPITAL – JUVENILE Mental Health case where juvenile is hospitalized.

ONLY

INC – INCOMPETENT TO As a result of a mental condition, lack of capacity to appreciate

STAND TRIAL the nature and consequences of the proceedings against one or

to participate rationally in one’s own defense.

IND – INDICTED Grand jury believes the defendant more than likely committed

the alleged crime as charged.

INF – INFORMAL JUDGMENT Used in district juvenile cases that do not result in formal

commitment to a state or local agency. i.e.; when custody is

entrusted to a relative.

JGDJ – GRAND JURY JUVENILE Juvenile cases that are referred to the grand jury (statute

requires this grand jury list to be maintained separately.)

MER – MERGED To be combined or united into one.

MST – MISTRIAL A trial of an action which cannot stand in law.

NG – NOT GUILTY A finding by judge or jury to the offense charged.

NGJ – NO ACTION TAKEN BY Grand jury took no action on alleged charges against a

GRAND JURY defendant.

NTB – NO TRUE BILL Used to indicate the grand jury did not indict, no judgment of

RETURNED BY GRAND JURY dismissal was entered, and no further action is expected.

OTH – OTHER Used when no jail or probation time, fine, or state traffic school

attendance is imposed, but some action is taken. Use in

juvenile cases that result in commitment to agencies other

than the Cabinet for Human Resources N.A. Cabinet for Health

and Family Services (i.e.; Comprehensive Care, YMCA).

PAR – PARDON – PRIOR TO Executive Order of Pardon prior to judgment.

ADJUDICATION ONLY

PCB – PEACE BOND OBSOLETE CODE – NOT USED.

PTD – PRETRIAL DIVERSION The official suspension of criminal proceedings against a

defendant at any point after a recorded filing but before

entering a judgment and referral of the person to a treatment

or care program.

PRDIS – PRE–PAYABLE Prepayable offenses dismissed.

CITATION DISMISSED

PRPD – PREPAYABLE CITATION Prepayable fees paid by a defendant cited for prepayable

PAID offenses prior to court date.

STATISTICAL INFORMATION

Charge Disposition Type Description

REM – REMANDED Remanded district court appeal XX case: Used when case is

reversed and/or remanded. DO NOT USE REMAND FOR

transferring CR cases; to continue a case generally or to

remove a case from the docket.

REV – REVERSED To change the judgment rendered by a lower court. USED IN

CIRCUIT COURT CASES ONLY.

SABU – STIPULATE ABUSE OBSOLETE CODE – NOT USED

SAV – Set Aside/Voided To cancel, annul, or revoke a judgment. Can be used as

temporary or final disposition.

SDEP – Stipulate Dependency OBSOLETE CODE – NOT USED

SNEG – Stipulate Neglect OBSOLETE CODE – NOT USED

SR – Sealed Record Fastened up in a specific manner so as to be closed against

inspection of the contents.

TRF – Transferred Used when case transferred from one jurisdiction to the other

or when a change of venue is ordered.

TRFD – Drug Court Transfer Used in originating county, indicating the defendant is currently

placed in “drug court” diversion and the case has been

transferred to another jurisdiction for court” diversion and the

case has been transferred to another jurisdiction for

monitoring purposes.

VAC – Vacated Judgment Used in circuit criminal cases when motion is upheld for 11.42.

VSC – Void Sealed Conviction Charge disposition (conviction) is voided and the charge is

sealed, i.e., moved to the sealed division of the case

management system.

WD – Withdrawn Retract a petition or protest. ONLY used in added offenses such

as: probation violation, shock probation, contempt of court.