Ky. Cir. Ct. Clerks' Manual (introduction)

KENTUCKY CIRCUIT COURT CLERKS' MANUAL

July 2026

Written and Edited by:

Administrative Office of the Courts

1001 Vandalay Drive

Frankfort, KY 40601

The Kentucky Circuit Court Clerks’ Manual (Clerks’ Manual) is published by the

Administrative Office of the Courts (AOC).

The online version of the Clerks’ Manual is the official version and is current as of

the date you are viewing it online. Be advised that the Clerks’ Manual is subject to

revision at any time as a result of changes necessary pursuant to statute, court rule,

and case law, as well as legal interpretations made by the AOC Office of General

Counsel.

HOW TO USE THIS MANUAL

HOW TO USE THIS MANUAL

Where applicable, this manual will feature full-length instructions, as well as quick-reference

instructions on the right-hand column. All quick-reference instructions align with corresponding

instructions, so if something is not clear, you can quickly reference the appropriate instruction for

further information.

Hyperlinks can be utilized throughout the manual to connect the user to specific references in the

KyCourts User Manual, Clerks’ Accounting Manual, and Court of Justice Forms. The user may also use

hyperlinks to connect to other chapters or headings within this manual.

Process maps are also available by hyperlinks in various chapters throughout this manual and provide a

visual workflow of clerk processes. A full list of process maps may be found here, including a Circuit

Court Clerks – Symbol & Sub-Process List with a legend of map symbols and sub-process maps.

NOTE: Some hyperlinks may only be accessed by authorized Court of Justice personnel. Users external to

the COJ may not receive a message indicating why a link is not available.

TABLE OF CONTENTS

TABLE OF CONTENTS

TABLE OF CONTENTS

TABLE OF CONTENTS