Ky. Sup. Ct. Order 2025-48 § 10

(1) Individual Case Report. Each master commissioner shall account to the

circuit judge under whose direction he or she is acting for all amounts received

and distributed, for all proceeds of sales disbursed, for all fees collected, and

for all expenses deducted. These accounts shall be in the manner directed by

the circuit judge who shall approve the accounts by his or her signature. The

master commissioner shall file the approved accounts with the circuit court

clerk who shall record the approved accounts in the case management system

and file in the applicable case. Each foreclosure case must include an

accounting of all fees taken in and disbursed.

(2) Annual Accounting Report. Each master commissioner shall provide to the

Administrative Office of the Courts, Department of Financial Services, on or

before March 1st of each year, a complete accounting of the prior calendar year

for all fees collected and for all expenses deducted. The accounting shall be

reported on a form prescribed by the Administrative Office of the Courts. The

report shall contain, at a minimum, the following information:

(a) Name (printed);

(b) Address;

(c) County and Circuit;

(d) Total income received (fees, commissions and other income including

interest);

(e) Fees retained from previous year for six months estimated expense;

(f) Expenses as provided in Subsection (3) herein below;

(g) Personal compensation of master commissioner;

(h) Notarized signature of master commissioner;

(i) Signature of approving circuit judge.

(3) Expenses.

(a) Adequate records and documentary evidence shall be maintained to

support each element of an expense. See IRS Publication 463 and 535

Sections 62, 162, and 274 of the Internal Revenue Code for additional

information.

(b) Only the personal compensation of the master commissioner and

authorized deputies, authorized salaries of clerical staff, bonding

expenses, and other expenses authorized for employees in accordance

with the Administrative Office of the Courts accounting standards, check

printing charges, and the cost incurred for the purchase of

accounting/bookkeeping software mandated by the Administrative Office

of the Courts accounting standards may be deducted from any fees

received by the office of master commissioner. Salaries are to be itemized

per employee.

(c) Notwithstanding any provision to the contrary herein, a master

commissioner authorized by the Chief Justice to operate a full-time

master commissioner's office and who does not engage in any private

business enterprise in the master commissioner's office may deduct

business expenses directly related and necessary to the operation of the

master commissioner's office as established by the Administrative Office

of the Courts accounting standards.

(4) Excess fees referred to in Section 9 shall be remitted with the annual

accounting report to the Administrative Office of the Courts, Department of

Financial Services, in accordance with subsection 2 of this section.