Ky. Sup. Ct. Order 2025-41

Supreme Court of Kentucky

2025-41

AMENDED ORDER

IN RE: Administrative Rules of Practice and Procedure Electronic

Filing in the Kentucky Court of Justice

Under Section116 of the Constitution of Kentucky, it is ORDERED that

Section 15 of the Administrative Rules of Practice and Procedure Electronic

Filing in the Kentucky Court of Justice, adopted by the Supreme Court of

Kentucky, Administrative Order 2025-02, is deleted in its entirety and replaced

as follows:

SECTION 15. Court Record

(1) The clerk shall process, according to Sections 8 and 9 of these rules, all

newly eFiled and non-confidential civil complaints (or other initiating

documents) on the same business day of submission or if submitted after 4pm

or outside of business hours, on the next business day, unless impractical or

the clerk experiences technical difficulties or system unavailability. If not

processed within this timeframe, the clerk, upon request, shall provide a copy

of the complaint (or other initiating document) prior to review or processing as

soon as is practicable.

(2) Once processed, the clerk will print all eFilings and maintain a paper file in

each case. The paper file will constitute the official court record.

(3) Conventionally filed or court-generated documents may be scanned by the

clerk. The original documents will be maintained in the paper file.

(4) When the law requires the filing of an original document, such as a will,

voucher, bond, oath, mortgage document, birth certificate, foreign judgment, or

other certified or verified document, the eFiler must scan the original document

and electronically transmit to the court the scanned document using the

eFiling system. The eFiler must either (i) retain the original document in

accordance with Section 18 of these rules; (ii) file the original document with

the appropriate agency or officer as may be required by law; or (iii) file it

conventionally with the court when necessary for actions involving original

documents.

(5) Electronic receipts may be generated for financial transactions. In the event

a receipt is generated, the court's file copy shall be retained in electronic

format.

(6) Notwithstanding subsection (2) of this Section, the Kentucky Supreme

Court may designate pilot counties where the electronic court record may be

designated as the official court record.

This Order shall be effective immediately upon entry.

All sitting; all concur.

Entered this 30th day of October 2025.

______________________________________

CHIEF JUSTICE