Ind. Marion Cnty. Admin. Local Rule LR49-AR00-305

A. Budgets. The Executive Committee shall prepare and submit a unified budget for the

Court to be funded upon approval of the City-County Council.

B. Annual Procedure. Each year the Executive Committee shall establish a schedule

for the Court and its divisions to submit a proposed budget for budget preparation, review and

submission by the Executive Committee with the goal of providing for the effective functioning

of the Court, as follows:

1. Each judge and administrative officer shall submit written budget requests to

the Court Administrator.

2. The Executive Committee shall meet to review the budget requests and may

request further information from the judges and administrative officers or any

other source.

3. The Executive Committee shall establish and set budget priorities and direct

the Court Administrator to prepare the budget proposal for submission to the

City-County Council.

C. Allocation of Resources. The Executive Committee shall establish guidelines for

allocation of individual line items in the yearly budget approved by the City-County Council.

Each judge shall be allocated an adequate amount at the beginning of the year for office

expenses, including supplies, stationery, equipment, association dues, disciplinary fees and

travel.

D. Claims. All claims shall be submitted to the Court Administrator for review to

determine compliance with budgetary policies and guidelines approved by the Executive

Committee. The Court Administrator shall then forward all approved claims consistent with the

Executive Committee's policies and guidelines to the Marion County Auditor for payment. Any

claim or expenditures exceeding or otherwise inconsistent with budgetary policies or guidelines

must be submitted to the Executive Committee for approval prior to incurring any such expense.

No judge may individually approve any claim or expenditure, which exceeds the amount

allocated to each judge.

E. Transfers within Budget Character. If the Court Administrator, with the approval

of the judge, or a judge, determines that a transfer is necessary within budget characters and

within division, they shall have the authority to sign off on that transfer for submittal to the

Marion County Auditor.

F. Transfers between Budget Characters. If the Court Administrator, with the

approval of the judge, or a judge, determines that a transfer between budget characters is

necessary, a written proposal with explanation shall be submitted to the Executive Committee for

approval. Upon approval, determination will be made if a transfer is possible. This action

requires the approval of both division heads, and action by the City-County Council. If no

transfer is possible, a “Request for Fiscal Ordinance” will then be presented to the Marion

County Auditor for submission to the City-County Council.

G. Additional Appropriation. If the Court Administrator, with the approval of the

judge, or a judge, determines that an additional appropriation is necessary, a written proposal

shall be submitted to the Executive Committee for approval. Upon approval, determination will

be made if a transfer is possible. This action also requires the approval of both division heads. If

no transfer is possible, a “Request for Fiscal Ordinance” will be presented to the Marion County

Auditor for submission to the City-County Council.

H. Mandate. The Executive Committee shall exercise all mandates for the adequate

provision of court services, personnel or other expenditures.

I. Compliance with Laws. The Executive Committee and the Court Administrator

shall closely monitor all budget submissions, claims, expenditures and other financial records to

assure strict compliance with all laws, rules and regulations.