Idaho Ct. Admin. R. 37

(a) General Standards for Retention. This rule requires courts to preserve certain records indefinitely and authorizes the destruction of others. Whenever in this rule it is required that a record be preserved, it may be preserved either in the form of the original document, microfilm, or other archival media, including digital entry in the court’s automated case management system. Courts using any type of microfilming process must follow the Idaho Standards for Microfilming Court Records in order to ensure that the film is of archival quality. All equipment purchased and services contracted must meet these standards.

(b) Preservation and Destruction of Court Records. Courts shall not destroy any record filed conventionally pursuant to Idaho Rules for Electronic Filing and Service 5(a). The following schedule sets out the minimum time period that must pass before records can be destroyed and the specific records that must be preserved when destroying a file. It is within each court's discretion to exceed the minimum time period before destruction or to preserve additional records:

Case Type/ Type of Record | Minimum Time to Keep Entire Record | When Destroying, Minimum Record to Preserve

All civil & special cases (including domestic relations not involving children) unless listed specifically below | 1 year from expiration of the time for appeal or determination of an appeal, or the determination of a proceeding following appeal, whichever is later, unless otherwise specifically provided | ROAAll court minutesProof of ServiceFindings of Fact & Conclusions of LawFinal Order, Judgment or DecreeProperty SettlementRenewal/Satisfaction of JudgmentNotice of Intent to Destroy Exhibits

Probate | 1 year from expiration of the time for appeal or determination of an appeal, or the determination of a proceeding following an appeal, whichever is later, unless otherwise specifically provided EXCEPT ORIGINAL WILLS SHALL NEVER BE DESTROYED | ROAAll court minutesProof of ServiceWill (never destroy original)Letters TestamentaryLetter IntestateInventory/AppraisalFinding of Fact & Conclusions of LawFinal Order, Judgment or DecreeFinal AccountingNotice of Intent to Destroy Exhibits

Guardianship/Conservatorship | 1 year after guardianship or conservatorship has been terminated | ROAAll court minutesProof of ServiceFinding of Fact & Conclusions of LawFinal Order, Judgment or DecreeFinal AccountingNotice of Intent to Destroy Exhibits

Child Protective Act (See Rule 38 for Youth Rehabilitation Act/Juvenile Corrections Act) | 1 year from expiration of the time for an appeal or determination of an appeal, or the determination of a proceeding following an appeal, whichever is later, unless otherwise specifically provided | ROAAll court minutesProof of ServiceFinding of Fact & Conclusions of LawFinal Order, Judgment or DecreeAny Reports SubmittedNotice of Intent to Destroy Exhibits

Domestic Relations-involving children- | Until the time the youngest child reaches the age of majority | ROAAll court minutesProof of ServiceFinding of Fact & Conclusions of LawChild Support OrdersDecrees/Modified DecreesNotice of Intent to DestroyExhibitsSupport Payment RecordsProperty Settlement Agreements

Adoptions/Termination of Parental Rights | ALWAYS KEEP ENTIRE FILE | ROAAll court minutesEntire File

Recordings & Tapes, Stenographic Records, and all related logs and indexes | Recordings, tapes and stenographic records with related logs and indexes 5 years from date of hearing; provided, that recordings of any case may be destroyed when that case is eligible for destruction, and stenographic records with related logs and indexes may be destroyed upon settlement of reporter's transcript on appeal | None

Trial/Hearing Exhibits-offered, admitted or rejected- | Following 10 days notice to the parties after expiration of time for appeal or from the determination of an appeal, or from the determination of a proceeding following an appeal, whichever is later, unless otherwise specifically provided | None

Exhibits/Attachments to pleadings filed conventionally pursuant to the following Idaho Rules for Electronic Filing and Service:5(c) Limits on Exhibits5(f) Federally Restricted Storage5(k) Other Documents that cannot be Filed Electronically | 1 year from expiration of the time for an appeal or determination of an appeal, or the determination of a proceeding following an appeal, whichever is later, unless otherwise specifically provided | None

(c) Notice to Historical Society. The court shall give written notice to the Idaho State Historical Society of the intent to destroy or dispose of any record. No record shall be disposed of or destroyed for 90 days following notice unless the Idaho State Historical Society gives written notice to the court that it has no interest in obtaining or preserving the record.

(d) Sealed Records. Documents in sealed cases may be preserved either in the form of the original document or a microfilmed or other permanent copy thereof; provided, however, that when preserved by microfilm, the microfilm shall be designated as "sealed" or shall be maintained in a separate sealed area. Sealed documents are not sent to the Historical Society, thus no notice to the Historical Society is necessary before sealed documents are destroyed.