Haw. JEFS User Guide: JEFS User Guide Fifth Circuit

Fifth Circuit Court

Judiciary Electronic Filing

System (JEFS) Guide

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 2

Table of Contents

Glossary of Terms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

JIMS Civil Launch Dates by Case Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Getting Started and Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Technology Equipment Recommendations for Attorneys to Use JEFS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Ho‘ohiki. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

JEFS Availability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Form of Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Filing Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Non-payment of Filing Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Civil Information and Additional Claims Information Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

PDF – Formatting, Bookmarks and the 10 MB limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Documents Filed in Error. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Notice of Electronic Filing (NEF). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Signatures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Obtaining Hearing Dates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Ex Parte Motions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Courtesy Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Certified Copies of Court Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Proposed Orders, Decrees and Judgments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Subpoenas and Summons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Court Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Enhancements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Contact Information/Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

APPENDIX A: Statewide Location Codes for all Civil Cases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

APPENDIX B: Docket Code Listing for Circuit and District Court Civil Cases. . . . . . . . . . . . . . . . . . . . . . . . 14

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 3

Glossary of Terms

efile Electronically file documents through JEFS.

FAQ Frequently asked questions.

HEFSR Hawai#i Electronic Filing and Service Rules.

Ho#ohiki To be replaced by JIMS, Ho#ohiki is the Judiciary’s database of limited civil case

information from court records filed in the circuit, family, and district courts

available to the public via the internet.

HRCP Hawai#i Rules of Civil Procedure.

JEFS Judiciary Electronic Filing System.

JEFS User An individual with a valid JEFS login and password.

JIMS Judiciary Information Management System -- the case management system

developed by the Hawai#i Judiciary to record information and documents related to

all cases filed in the courts in the State of Hawai#i.

NEF Notice of electronic filing that is generated automatically when a document is filed

electronically through JEFS or JIMS.

NOC Notice of Correction.

NOCD Notice of Court Date.

PDF Adobe Portable Document Format.

RCCH Rules of the Circuit Courts, State of Hawai#i.

“/s/” A signature for efiled documents by JEFS Users (e.g., “/s/ Jane Lawyer”).

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 4

Case Types include:

Introduction

This guide contains general information and · Civil TROs

technical guidelines for electronic filing in · Ignition Interlock

the Judiciary’s Electronic Filing System · Regular Claims

(JEFS) for civil cases filed in the Circuit and · Small Claims

District Courts of the Fifth Circuit. · Special Proceedings - Post-

The guide was developed to provide JEFS Conviction Relief

Users with a source for practical For Circuit Court Civil Cases: October 28,

information to ease the transition to JEFS. 2019:

It is provided for the convenience of JEFS

Users and should not be relied upon as a Case Types include:

source of legal authority. Court filings are · Circuit Court Civil

subject to court rules and this guide is not a · Conservatorship & Guardianship

substitute for the applicable court rules in · Conservatorship Proceeding

any civil lawsuit. · *Equity (all new cases will be filed as

The Judiciary has more detailed information Trust cases)

and materials available on its website to · *Large Guardianship (all new cases

assist JEFS Users, including FAQs and a JEFS will be filed as Conservatorship

User Manual. These materials can be Proceeding cases)

l o c a t e d a t · *Law (all new cases will be filed as

https://www.courts.state.hi.us/district- Circuit Court Civil cases)

court-and-circuit-court-civil-court-cases- · Mechanic and Materialman's Lien

moving-to-jefs-this-fall. There are also · Prisoner Rights

training videos online for new JEFS Users. · Probate

We urge you to review these materials to · *Small Guardianship (all new cases

ease the transition to electronic filing for will be filed as Conservatorship

civil cases. Proceeding cases)

The guide will be updated periodically. JEFS · Special Proceeding

Users are encouraged to check the · Trust

Judiciary’s website for the most current *Documents associated to prior case types

version. will remain status quo

JIMS Civil Launch Dates For Land and Tax Cases: November 18,

The launch of JIMS Civil and start of 2019:

attorney efiling in civil cases will begin on

Case Types include:

the following three dates:

· Land

For District Court Civil Cases: October 7,

· Tax Appeal

2019:

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 5

(DISTRICT COURT)

Getting Started and Registration

Attorneys will be required to electronically JIMSQuery.5DC@courts.hawaii.gov

file all documents relating to Circuit and

District Court civil cases through JEFS. Technology Requirements

The Fifth Circuit makes the following

To electronically file documents, attorneys technology equipment recommendations

must register online through the Judiciary’s for attorneys who use JEFS to view and efile

website. If you already have a JEFS User documents. If you or your information

login and password for appellate or criminal technology staff need more assistance,

cases, you may use your existing JEFS please call the JIMS Help Line at (808) 482-login/password to efile documents in civil 2673 or email

cases and you do not need to re-register.

(CIRCUIT COURT)

If you are not already a JEFS User, register JIMSQuery.5CC@courts.hawaii.gov

online as follows:

(DISTRICT COURT)

1. Click “Efiling” from the Judiciary home

JIMSQuery.5DC@courts.hawaii.gov

page (https://www.courts.state.hi.us).

1. A personal computer that can

2. Click “Judiciary Electronic Filing and support the following software and

Service System (JEFS) Login Page.” peripherals. (Required)

3. You will be directed to the JEFS login 2. Operating System: Windows 7 or

page where you must click “Register for higher or Mac OS X or higher

Access.” (Required).

3. An Internet connection and Web

4. You then must submit the requested Browser (Required): Chrome 44,

information to obtain your login and Firefox 43, IE11 or Safari 9

password. (Recommended)

There is no registration fee for JEFS. 4. An Email address per JEFS User

(Required)

Law firms may designate a JEFS 5. Monitor (Required) or two monitors

Organization Administrator who will be able (Recommended). A word processor

to: (1) approve and manage the attorney (Required)/Microsoft Word

JEFS Users associated with the firm; (2) (Recommended).

access all the documents for cases in which 6. Adobe Acrobat Reader (Required)

a member of the firm is a party; and (3) file for reviewing court documents and

documents on behalf of an attorney. To Adobe Acrobat Standard or Pro DC

arrange for a JEFS Organization role, the for editing/converting documents

firm should send their request to: (Recommended)

(CIRCUIT COURT) 7. Scanner or Multi-Purpose

JIMSQuery.5CC@courts.hawaii.gov Scanner/Copier/Printer

(Recommended) which may be

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 6

necessary to image and convert blackout period. Therefore, your

paper documents to electronic PDF patience is greatly appreciated.

format.

Once JIMS launches, information about

civil cases filed in the Circuit and District

Courts will no longer be viewable online in

Ho‘ohiki Ho#ohiki.

Approximately one week prior to the launch

of JEFS/JIMS, data entry into the Judiciary’s JEFS Availability

existing case management system will be JEFS is available every day, including

suspended and there will be a blackout holidays and weekends. The system is shut

period to prepare for the transition and down for maintenance Monday through

migration of data to JIMS. Consequently, Saturday between midnight and 4 a.m.

the data that will be viewable online in (HST). System maintainance is longer on

Ho#ohiki will represent a last snapshot of Sundays, from 12:00 a.m. – noon.

case information prior to the blackout

period. Efiling may slow down prior to system

maintenance at 12:00 a.m. This may relate

During the blackout period one week prior

to efiling volume, network, and other

to launch, court documents may still be

technical variables outside of JEFS and

filed at the courthouse and hearing dates

could cause the efiling submission to fail.

for motions can still be obtained in the

To avoid this problem, JEFS Users should

usual manner. Please note that documents

provide sufficient time to address technical

filed during the blackout period, newly

issues prior to filing deadlines.

scheduled court dates, minutes from

hearings, etc., will not be viewable in If JEFS is unavailable due to technical

Ho#ohiki. problems, JEFS Users should submit a paper

After the launch of JIMS Civil: document to the appropriate court clerk for

lodging. If JEFS is unavailable due to natural

· Court documents that have been or unforeseen circumstances that causes

conventionally filed at the closure of the courts, filing deadlines may

courthouse during the blackout be extended by order of the Supreme Court

period will be docketed by court as has happened in the past. JEFS Users

staff into JIMS as PDF documents. should check the Judiciary website for

· Information relating to court events special orders extending deadlines in the

such as minutes from court hearings event of unanticipated court closures.

during the blackout period, will be

manually entered into JIMS by the JEFS Users will be automatically logged out

court staff. of the system after 60 minutes of inactivity.

· It will take the court staff some time

to complete this work from the

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 7

Form of Documents Non-payment of Filing Fees

The first page of each efiled document must If a court filing fee is not paid within 10 days

have at least a 3-inch top margin or a 3- of efiling, the document will be stricken and

inch-by-3-inch space in the top right corner a complaint may be dismissed.

to accommodate the electronic JIMS filing

stamp. The bottom margin must be at least Civil Information and Additional

an inch for the JIMS certification stamp. Claims Information Sheets

Any initial civil complaint filed pursuant to

If you have any questions about the form of HRCP 3 must still be accompanied by a civil

efiled documents, please contact the JIMS information sheet that is filed separately

Help Line at 482-2673 or email from the complaint. Any affirmative

pleading filed after the initial complaint

(CIRCUIT COURT)

must also be accompanied by an additional

JIMSQuery.5CC@courts.hawaii.gov

claims information sheet and must be

(DISTRICT COURT) separately filed upon the filing of the

JIMSQuery.5DC@courts.hawaii.gov. affirmative pleading. If a case is transferred

from district court to circuit court, the

Filing Fees plaintiff must file a civil information sheet

Attorneys may pay filing fees by credit card within 7 days after filing of the noticing of

at the time of efiling by using the Hawai#i docketing.

Information Consortium secure online

credit card system. There is no additional Fillable civil information and additional

fee for online payment by the Judiciary, claims information sheets in PDF format will

however, there is a 2.6% processing fee be available on the Judiciary’s website

assessed by HIC. before the JIMS launch.

Attorneys may also opt to “Pay Later” at the For further information, please refer to

courthouse or by mail. Payment must be HRCP 3 and 3.1, recently amended for JEFS

made in cash (in person only), check, implementation.

cashier’s check, money order or credit card

within 10 days of efiling. Checks should be PDF – Formatting, Bookmarks and

made payable to “Clerk of the Court.” the 10 MB limit

JEFS accepts document files in PDF format

Under/over payments will be reviewed by only. PDF documents may be created in

court staff in the Legal Documents Branch several ways:

(482-2330) or Small Estates (482-2343), as

appropriate. If you have any questions · In some versions of Microsoft Word,

about your fee assessment or under/over you may “save as” and select “PDF.” In

payments, please contact these offices other versions of Word, you may select

directly. “Adobe PDF” on the toolbar and then

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 8

select “Convert to PDF.”

· In recent versions of WordPerfect, you Per Rule 2.3 of the Hawaii Electronic Filing

may select “publish to PDF” from the and Service Rules, exhibits greater than 10

File menu. megabytes shall be filed separately. Fifth

· Most copy machines now include Circuit Court Chief Judge Randal Valenciano

software that allows you to scan the and Judge Kathleen Watanabe request

document to create a PDF document. exhibits under 10 megabytes to be filed

Please refer to the manufacturer with the leading pleading (filed as one PDF).

instructions.

Further, please attach any memos in

support, declarations, and certificate of

JEFS will not accept PDF documents greater

service, in addition to any exhibits under 10

than 10MB. Content and formatting of the

megabytes, to the leading pleading (i.e.

document may impact the overall file size in

motion, memo in opp., reply, etc.) as you

PDF format. For example,

would pre-electronic filing. Should there be

· Documents signed with a “/s/” will be

an additional declaration, or a further

smaller in size than with an original or

inked signature. memo in support prepared after the motion

· Documents comprised of text only will is already filed, then those items would be

be much smaller in file size than a filed separately.

document that contains graphics or

color images. Also, Chief Judge Randal Valenciano and

· Resolution of scanned documents Judge Kathleen Watanabe do not require

should be set no less than 200 dpi (dots counsel to send hard copies of filings,

per inch) and no greater than 300 dpi. unless otherwise requested by the Court.

Lower resolution scans will not print We understand other circuit Judges' may be

with sufficient quality and higher requesting such but Fifth Circuit does not.

resolution scans will considerably Any questions, please feel free to call

increase file size. chambers. Judge Valenciano: 482-2322,

Judge Watanabe: 482-2373.

Before efiling, JEFS Users should view the

file size and divide the document into

separate PDF documents as needed. If the Documents Filed in Error

JEFS User has Adobe Acrobat Professional, An attorney who efiles a document in the

PDF files can also be “optimized” to reduce wrong case, efiles an incorrect version of a

file size. document, adds the wrong party to the

case, or files a document in error, should

Documents should be scanned using optical immediately call the JIMS Help Line at 482-character recognition (OCR) when possible. 2673 or email:

In addition to a numbered index, (CIRCUIT COURT)

JIMSQuery.5CC@courts.hawaii.gov

documents efiled with multiple sections

should have assigned PDF bookmarks. (DISTRICT COURT)

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 9

JIMSQuery.5DC@courts.hawaii.gov

Signatures

Be prepared to provide the Case ID, the

JEFS Users shall sign documents by typing

docket number, the description of the

his or her name in the space usually

erroneous efiling, and the efiling date and

reserved for a handwritten signature

time.

preceded by “/s/” (e.g., “/s/ Jane Lawyer”).

In some instances, the clerk is not allowed

to change the entry without a court order. Obtaining Hearing Dates

In such cases, the filing party will need to The Fifth Circuit Court Civil parties will

efile a motion to correct the record. The request hearing dates by phone call.

clerk’s corrective action, if allowed, will

generate a Notice of Correction (NOC) that The procedure will be as follows:

will be emailed to JEFS Users and sent by 1. The filing party shall call the

U.S. mail for non-JEFS Users. appropriate court staff for a hearing

date:

Notice of Electronic Filing (NEF) Courtroom #4 – 482-2322

After a document is efiled, JIMS sends a Courtroom #6 – 482-2373

Notice of Electronic Filing (NEF) to parties District Court – 482-2304

on the case who are registered JEFS Users.

2. It is the filing party’s responsibility to

The NEF will include the Case ID, Case Title,

fill in the assigned date, time,

filing date and time, filing parties, location of the hearing, and clerk

document name, and a listing of the parties initials (District Court only) before

electronically served and not electronically filing a motion in JEFS. Also, court

served. The NEF is sent as follows: rules require the hearing date, time,

· When attorneys and firm staff initiate a and assigned judge be included on

new case in JEFS, the initiator will the first page of the filed motion.

receive the NEF. Case initiators should

remember to add themselves as a party 3. Upon receipt of the efiled Motion,

to the case to continue to receive all the Motion date will be scheduled.

future NEF’s after case initiation.

· When a JEFS User efiles a document in 4. The filing party (and JEFS users) will

an existing case. receive a NEF.

· When court staff efiles a document

and/or makes a docket entry in a case. 5. The filing party must conventionally

· A Notice of Court Date (NOCD) can be serve self-represented parties who

sent when a court event is scheduled by are not JEFS Users.

court staff.

6. No courtesy copies are required for

Please note that a separate NEF will not be Circuit or District Court.

sent when a party is added to a case.

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 10

Ex Parte Motions Certified Copies of Court

Attorneys should efile Ex Parte Motions Documents

together with the proposed order as one Certified copies of court documents filed in

document entitled “Ex Parte Motion for JEFS can be purchased from eCourt Kokua,

__________; Order Granting __________”. the website through which the public may

access court information online. An

The procedure is as follows:

electronic certification will appear in red on

1. Filing party shall efile the Ex Parte the bottom on the first page of the

motion together with the document.

proposed order as one document.

Alternatively, certified copies of court

The document shall be titled “Ex

documents may be purchased at the

Parte Motion for [fill-in]”.

courthouse. Conventionally certified copies

2. The ex parte motion and order will

will contain the traditional embossed seal.

be reviewed by the assigned

Judge. Once the Judge signs the

order, court staff will then

Proposed Orders, Decrees and

electronically separate the order Judgments

from the ex parte motion for Proposed orders, decrees and judgments

efiling as a stand-alone document. should be filed with a cover sheet as the

The order for the Judge’s first page (e.g., Proposed Order Denying

signature shall include the Motion to Dismiss) as required by HEFSR

attorney caption. 9.1.

3. Denied orders will be notated

“Denied” and efiled by the Please do not file proposed orders, etc.

division/court staff. unless you have first attempted to secure or

4. Orders granting will be efiled by have secured approval as to form from all

the division/court staff. other parties as required by RCCH 23(a).

Courtesy Copies If a proposed order, decree, or judgment is

For Circuit and District Courts, no hard copy not approved as to form within the time

courtesy copies shall be required to be specified in RCCH 23(b) or is disputed, then

provided to the court. you may file a Notice of Submission with

the proposed order, etc. as set forth in

RCCH 23(b). Objections to the form of a

proposed order should be filed within the

time specified in RCCH 23(b) along with the

objecting party’s counter-proposed order,

decree, or judgment. The following docket

codes should be used when filing proposed

orders, etc.:

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 11

For disputed orders, the party shall efile a

Notice of Submission with the proposed

order attached. The attorneys shall use the

appropriate docket codes to efile proposed

documents in JEFS:

CIRCUIT COURT

“NSUB” = Notice of Submission

“PORD” = Proposed Order

“PDOC” = Proposed Document

DISTRICT COURT

“PJDG” = Proposed Judgment

“PROP” = Proposed

The court will review and sign proposed

orders, decrees and judgments which will

be filed by court staff. Prevailing parties are

required to conventionally serve the self-represented parties and non-JEFS Users,

along with the Notice of Entry.

Subpoenas and Summons

Upon request, registered attorney JEFS

Users may obtain signed and sealed

electronic PDF subpoena and summons

forms from the Legal Documents Branch.

The PDF subpoena and summons forms will

not be accessible on the Judiciary’s internet

website.

Self-represented parties must fill out

subpoena and summons forms and present

them to the Legal Documents Branch for a

file stamp and seal.

Once a subpoena or summons is served, the

return of service is either: (1) scanned and

efiled by the JEFS User or (2) conventionally

filed by the self-represented party at the

Legal Documents Branch where it will be

scanned and efiled into JIMS by the clerk.

With respect to HRCP 45(a) subpoenas,

Legal Documents staff will provide hard

copy, blank, signed and sealed subpoena

forms to attorneys and self-represented

parties who appear in person at the

courthouse and request them from Legal

Documents.

Parties will be required to file the first page

of the subpoena/summons form at issuance

and the second page after service.

Return of Service

Process Servers shall submit the

completed Return of Service to the

attorney for efiling.

Return of Service

Process Servers shall submit the completed

Return of Service to the attorney for efiling.

Court Forms

Fifth Circuit forms can be accessed on the

court forms webpage at:

https://www.courts.state.hi.us/self-help/courts/forms/kauai/kauai_fifth_circuit

_forms

Enhancements

The Judiciary welcomes suggestions on how

JEFS can be improved. Attorneys can call

the Fifth Circuit Court JIMS help desk at

(808)482-2673 or email their suggestions to

dccrim.5dc@courts.hawaii.gov.

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 12

Individual Civil Circuit and District Court

Divisions can be reached at their regular

office phone numbers.

Contact Information/Support

General questions prior to the launch of

JIMS Civil can be directed to the Fifth Circuit

Court JIMS Help Line at 482-2673.

Individual civil circuit court divisions can be

reached at their regular office phone

numbers.

Specific questions about the Court Annexed

Arbitration Program (482-2319) and Small

Estates (482-2343) processes should be

directed to those offices.

APPENDIX A: Statewide Location Codes for all Civil Cases

These are the statewide location codes used in JEFS/JIMS with the Fifth Circuit Court location code

highlighted:

Court Circuit Location Code Description

Circuit 1C - FIRST HK ALAKEA

Circuit 1C - FIRST HP PUNCHBOWL

Circuit 1C - FIRST KK KANE`OHE

Circuit 2C - SECOND WA WAILUKU DIVISION

Circuit 3C - THIRD KN KONA DIVISION

Circuit 3C - THIRD SH NORTH AND SOUTH HILO DIVISION

Circuit 5C - FIFTH UM LIHU`E DIVISION

District 1D - FIRST EW `EWA DIVISION

District 1D - FIRST HN HONOLULU DIVISION

District 1D - FIRST KP KANE`OHE DIVISION

District 1D - FIRST WH WAHIAWA DIVISION

District 1D - FIRST WN WAI`ANAE DIVISION

District 2D - SECOND HA HANA DIVISION

District 2D - SECOND LH LAHAINA DIVISION

District 2D - SECOND LN LANA`I DIVISION

District 2D - SECOND ML MOLOKA`I DIVISION

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 13

District 2D - SECOND WA WAILUKU DIVISION

District 3D - THIRD HM HAMAKUA DIVISION

District 3D - THIRD KA KA'U DIVISION

District 3D - THIRD KN KONA DIVISION

District 3D - THIRD NH NORTH HILO DIVISION

District 3D - THIRD NK NORTH KOHALA DIVISION

District 3D - THIRD PN PUNA DIVISION

District 3D - THIRD SH NORTH AND SOUTH HILO DIV

District 3D - THIRD SK SOUTH KOHALA DIVISION

District 5D - FIFTH UM LIHU`E DIVISION

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 14

APPENDIX B: Docket Code Listing for Circuit and District Court Civil Cases

Civil JEFS Docket Code list with JEFS Category (sorted by Description)

Code Description JEFS Category

AOA Acceptance of Appointment SPT - Supporting Documents

ACA Acknowledgement of Authority SPT - Supporting Documents

ACKRT Acknowledgment of Receipt SVC - Service

AOR Acknowledgment of Receipt MSC - Miscellaneous

AS Acknowledgment of Service SVC - Service

ACIS Additional Claims Info Sheet SPT - Supporting Documents

ADFC Affid/Dec Re: Atty Fees,Cost COU - Counsel

AF Affidavit SPT - Supporting Documents

AFF Affidavit Filed SPT - Supporting Documents

AAW Affidavit of Attesting Witness SPT - Supporting Documents

AOM Affidavit of Mailing SVC - Service

AOP Affidavit of Publication SVC - Service

AFOS Affidavit of Service SVC - Service

ACAMO Amended Complaint;Money owed COM - Complaint

AMJUD Amended Judgment JDG - Judgment

ANOA Amended Notice of Appeal NOT - Notice

ANH Amended Notice of Hearing NOT - Notice

AMPET Amended Petition PET - Petition

ARG Annual Rpt of Guardian RPT - Reports and Findings

ANSW Answer RSP - Response

AAD Answer & Disclosure RSP - Response

ANCMP ANSWER TO COMPLAINT RSP - Response

ANSCL Answer; Addt'l Claims RSP - Response

AB Answering Brief SPT - Supporting Document

AATS App Approv Transf Settl Rights APP - Application

AIA App Inf Appt Pr (w/o will) APP - Application

AIW App Inf Prob Will-Inf Appt PR APP - Application

AIAA App Iss of Acknow of Authority APP - Application

APDEC Appeal fr Dec Dir of Cust Svcs NOT - Notice

AWS Appear & Ack of Service SVC - Service

APP Application APP - Application

ARW Appr Req & Waiver of Notice SPT - Supporting Documents

APR Approval SPT - Supporting Documents

APJO Approval & Joinder SPT - Supporting Documents

ATA Attorney Affirmation SPT - Supporting Documents

BKSR Bankruptcy Status Rpt RPT - Reports and Findings

BC Birth Certificate SPT - Supporting Documents

BUDGT Budget SPT - Supporting Documents

CCWIL Cert Copy Last Will & Testamnt SPT - Supporting Documents

CNOTX Cert re:No Est & Trnsfr Tx Due SPT - Supporting Documents

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 15

CERT Certificate DOC - Document

CD Certificate of Death SPT - Supporting Documents

CM Certificate of Mailing SVC - Service

CS Certificate of Service SVC - Service

CROA Certified Record on Appeal SPT - Supporting Documents

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 16

COA Change of Address MSC - Miscellaneous

COATH Charge Under Oath DOC - Document

CIT Citation PET - Petition

CIS Civil Information Sheet SPT - Supporting Documents

CLA Claim DOC - Document

CST Closing Statement STM - Statements

COMR Commissioner's Report RPT - Reports and Findings

CMP Complaint COM - Complaint

CAMD Complaint Amended COM - Complaint

CMPS Complaint and Summons COM - Complaint

9LTR Confidential Letter - HCCR9 CNF - Confidential Documents

CONST Consent RSP - Response

CWILL Copy of Will SPT - Supporting Documents

CDROA Counter Designation of ROA SPT - Supporting Document

CCLAI Counterclaim COM - Complaint

CCL Creditor's Claim DOC - Document

XCL Cross Claim COM - Complaint

DJCGW Decla Jdg Cred Garnish Wages SPT - Supporting Documents

DEC Declaration SPT - Supporting Documents

DECAS Declaration Re: Attempt Svc SVC - Service

DECRE Decree SPT - Supporting Documents

DJT Demand for Jury Trial DOC - Document

DFN Demand for Notice NOT - Notice

DEPO Deposition DOC - Document

DEDE Deposition Desig of Depo of DOC - Document

DR Designation of Record SPT - Supporting Document

DISCL Disclaimer SPT - Supporting Documents

DISC Disclosure of SPT - Supporting Documents

DST Distribution St & Acct of Comm SPT - Supporting Documents

DOC Document DOC - Document

RA Document SPT - Supporting Documents

EMEPP Emergency Ex Parte Petition PET - Petition

EOD Entry of Default EVS - Event Status

ERRAT Errata Re: SPT - Supporting Documents

EXPTS Ex Parte - Ext for PTS MOT - Motion

EXPUB Ex Parte - Svc by Publication MOT - Motion

ETD Ex Parte App-Depo Writ Interog APP - Application

EPFA Ex Parte Approval Final Accts PET - Petition

EX29 Ex Parte Ext for Def Judgmnt MOT - Motion

EX28 Ex Parte Ext for Service MOT - Motion

EMOE Ex Parte Mot-Exam Judg Debtor MOT - Motion

EXPM Ex Parte Motion MOT - Motion

EXPMP Ex Parte Motion/Petition MOT - Motion

EPPRL Ex Parte Pet to Renew Letters PET - Petition

EPP Ex Parte Petition PET - Petition

EPTRO Ex Parte Petition for TRO PET - Petition

EPIC Ex Parte-Iss out of state depo MOT - Motion

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 17

MIGS Ex Parte-Issue Garnishee Sumns MOT - Motion

EPIG Ex Parte-Pet for Ign Interlock PET - Petition

EPSUM Ex Parte-serv by Cert Mail MOT - Motion

EFJ Exempl Foreign Judgment COM - Complaint

EXH Exhibit SPT - Supporting Documents

EL Exhibit List DOC - Document

EPSA ExParte Seal Settlem Agreement PET - Petition

FE Fee Exemption Form DOC - Document

APPRC Filing Fee Waiver Request APP - Application

FNW Final Naming of Witnesses DOC - Document

FR Final Receipt SPT - Supporting Documents

FLAG Flag Sheet OTH - Other Documents

FSO Free Standing Ord of Restituti ORD - Order

667 HRS 667-17 Affirmation DOC - document

9INFC Info Confidential Doc - HCCR9 CNF - Confidential Documents

9INF Info Confidential Ntc - HCCR9 CNF - Confidential Documents

IPI Informal Probate Info Sheet SPT - Supporting Documents

INTP Intervention COM - Complaint

IN Inventory SPT - Supporting Documents

JOIN Joinder SPT - Supporting Documents

JOW Joinder and waiver of Notice SPT - Supporting Documents

JDG Judgment JDG - Judgment

JNEOJ Judgment & Not Entry of Judg JDG - Judgment

JP Judgment for Possession JDG - Judgment

JONO Judgment on Order Granting JDG - Judgment

LCIS Land Crt Info Sheet SPT - Supporting Documents

LT Letter MSC - Miscellaneous

LOA Letters of Administration SPT - Supporting Documents

LOCON Letters of Conservatorship SPT - Supporting Documents

LOCG Letters of Consvtrshp & Grdshp SPT - Supporting Documents

LOG Letters of Guardianship SPT - Supporting Documents

LSA Letters Special Administration SPT - Supporting Documents

LTEST Letters Testamentary SPT - Supporting Documents

LE List of Exhibits DOC - Document

LW List of Witnesses DOC - Document

MER Memo in Reply/Response to MEM - Memorandum

MEMO Memorandum MEM - Memorandum

MEO Memorandum in Opposition MEM - Memorandum

MES Memorandum in Support of MEM - Memorandum

MEP Memorandum of Pretrial MEM - Memorandum

MDJ Mot-Default Judg/Summary Judg MOT - Motion

MSALE Mot-for Confirmation of Sale MOT - Motion

MOT Motion for MOT - Motion

MR Motion for Reconsideration MOT - Motion

MTAX Motion for Taxation of Costs MOT - Motion

MTCD Motion to Compel Discovery MOT - Motion

MCON Motion to Continue MOT - Motion

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 18

MD Motion to Dismiss MOT - Motion

MEXP Motion to Expunge MOT - Motion

MQSH Motion to Quash MOT - Motion

MSA Motion to Set Aside MOT - Motion

MVAC Motion to Vacate MOT - Motion

MSJ Motion/Summary Judgment MOT - Motion

MPSJ Mot-Partial Summary Judgment MOT - Motion

MTWC Mtn for Withdrawal/Sub of Cnsl MOT - Motion

NOM Nomination SPT - Supporting Documents

NHM Non-Hearing Motion MOT - Motion

NWDL Not W/drawal of Mtn Filed On NOT - Notice

NBR13 Not-Chapter 13 Bankruptcy Peti NOT - Notice

NTCE Notice NOT - Notice

NA Notice of Appeal NOT - Notice

DISM Notice of Dismissal NOT - Notice

NOPD Notice of Dismissal - Partial NOT - Notice

NEJ Notice of Entry of Judgment NOT - Notice

NOH Notice of Hearing NOT - Notice

NREMV Notice of Removal NOT - Notice

NSET Notice of Setting NOT - Notice

NTDEP Notice of Taking Deposition NOT - Notice

NTXA Notice of Tax Appeal NOT - Notice

NOAT Notice-Appeal/Req Tr De Novo NOT - Notice

NAPP Notice-Appearance /Counsel NOT - Notice

NBR Notice-Bankruptcy NOT - Notice

NDO Notice-Dismissal w/o Prejudice NOT - Notice

NDW Notice-Dismissal w/Prejudice NOT - Notice

NEJO Notice-Entry Judgment/Order NOT - Notice

NLP Notice-Lis Pendens NOT - Notice

NPF Notice-Payment of Fees NOT - Notice

NPA Notice-Pendency of Action NOT - Notice

NOR Notice-Resetting NOT - Notice

NSUB Notice-Submission NOT - Notice

NTS Notice-Trial Setting NOT - Notice

NTSC Notice-Trial Setting Conf NOT - Notice

OBJ Objections SPT - Supporting Documents

OR Official Receipt OTH - Other Documents

OB Opening Brief SPT - Supporting Document

OCTRA Ord for Cert and Trans of ROA SPT - Supporting Document

OT Other OTH - Other Documents

PDC4 Pet/Adm to Drug Court TIV PET - Petition

PDC5 Pet/Adm to Drug Court TV PET - Petition

PAST Pet-Appt Successor Trustee PET - Petition

PGF Pet-Det Good Faith Settlement PET - Petition

PTCT Petiti-Amend Trans/Number PET - Petition

PAIA Petition - Adj Intest/Appt PR PET - Petition

PDH Petition - Determination Heirs PET - Petition

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 19

PASA Petition Appt of Sp Admin PET - Petition

PET Petition for PET - Petition

PRLTR Petition to Renew Letters PET - Petition

PWC Petition Withdraw as Counsel PET - Petition

PPCR Petition-Post Convict Relief PET - Petition

PACA Petn for Allowance of Claim PET - Petition

PACSG Petn-Appt Conservator&Guardian PET - Petition

PPW Petn-Probate Of/Representative PET - Petition

PSTMT Position Statement STM - Statements

PTS Pre Trial Statement STM - Statements

PMAIL Proof of Mailing SVC - Service

POSM Proof of Service by Mail SVC - Service

PSERV Proof of Service by Mail SVC - Service

PFOF Prop Find Facts, Cncl of Law DOC - Document

PROP Proposed DOC - Document

PDOC Proposed Document DOC - Document

PJDG Proposed Judgment JDG - Judgment

PJI Proposed Jury Instructions DOC - Document

PORD Proposed Order DOC - Document

REC Receipt DOC - Document

RNPA Rel of Not of Penden of Action DOC - Document

RG Release of Garnishee DOC - Document

RLIEN Release of Lien DOC - Document

CCR Remanded from Circuit Court CS - Case Status

RENUN Renunciation SPT - Supporting Documents

REPLY Reply RSP - Response

RB Reply Brief SPT - Supporting Document

RMSTR Report of Master SPT - Supporting Documents

RKK Report-Kokua Kanawai RPT - Reports and Findings

RAV Req for Audio-Video Recording DOC - Document

WDWE Req Wdwl of Exhs & Receipt DOC - Document

REQ Request MOT - Motion

RAFEE Request for Attorney Fees and COU - Counsel

EXREQ Request for Default by Clerk MOT - Motion

IFP Request for In Forma Pauperis MOT - Motion

RT Request for Transcript DOC - Document

REXAP Request to Excuse Appearance DOC - Document

PRE Request to Exempt CAAP MOT - Motion

RED Request-Entry Default MOT - Motion

REDEF Request-Entry Default by Clerk MOT - Motion

RESP Response RSP - Response

RPTS Responsive Pretrial Statement STM - Statements

RE Return of Records/Exhibits MSC - Miscellaneous

ROS Return of Service SVC - Service

RM Returned Mail COR - Correspondence

RACR Rqst Access Court Record-HCCR APP - Application

SATIS Satisfaction OTH - Other Documents

SJD Satisfaction-Judgment DOC - Document

RAS Service-Return/Acknowledgement SVC - Service

Judiciary Electronic Filing System (JEFS) Guide for 5C Circuit Court Users 20

SETTA Settlement Agreement DOC - Document

SCST Settlement Conf Statement STM - Statements

ST Statement of STM - Statements

SM Statement of Mailing SVC - Service

SM12 Statement of Mailing; Exh 1&2 SVC - Service

SMAB Statement of Mailing; Exh A&B SVC - Service

SCSE Statement of the Case STM - Statements

SIP Statement/Interested Person STM - Statements

SCN Statement-Claim And Notice COM - Complaint

STR Status Report RPT - Reports and Findings

SFDWO Stip Dis w/oPrej all Cla & Pty STI - Stipulations

SFDW Stip Dism w/Prej all Cla & Pty STI - Stipulations

SCON Stip to Continue Case STI - Stipulations

SJUDG Stipulated Judgment JDG - Judgment

STIP Stipulation to STI - Stipulations

STDSM Stipulation to Dismiss STI - Stipulations

SCH Stipul-Continue He/Order STI - Stipulations

SIPW Stmnt Infml Prob Will/Appt PR STM - Statements

SIPR Stmnt Intest Informal Appt PR STM - Statements

SUB Subpoena SBP - Subpoena

SDT Subpoena Duces Tecum SBP - Subpoena

SUG Suggestion of Death SPT - Supporting Documents

SUMM Summons SPT - Supporting Documents

SCROA Supp Cert Record on Appeal SPT - Supporting Documents

SUP Supplement SPT - Supporting Documents

TOP Transcript of Proceedings MSC - Miscellaneous

TRS Trust Rgistration Statement STM - Statements

VEDTH Verification of Death SPT - Supporting Documents

WON Waiver-Notice NOT - Notice

WILL Will Deposit SPT - Supporting Documents

WDW Withdrawal DOC - Document

WSUB Withdrawal & Substi of Counsel COU - Counsel

WEL Witness and Exhibit Lists DOC - Document

WL Witness List DOC - Document

WRD Written Request for Disclosure DOC - Document