HI · rules

Haw. Fam. Ct. Civil JEFS Guide: 5C-FC-Civil-JEFS-User-Guide-FINAL

5C-FC-Civil-JEFS-User-Guide-FINAL

activein force · 2022-04-11 – presentcompiled-edition

Judiciary Electronic Filing System

(JEFS) User Guide for Family Court

Civil Cases in the Fifth Circuit

April 11, 2022

Table of Contents

Introduction 3

Terminology of JIMS 3

Getting Started and Registration 4

Mandatory Attorney E-filing Requirement 4

Revised Hawai‘i Family Court Rules, HEFSR, and HCRR 4

Technical Requirements 4

Ho‘ohiki Data Freeze 5

JEFS Availability 5

Case Types 6

Looking Up Cases in JEFS/eCourt Kokua 7

Case Parties – Access and Service 7

Removing JEFS User from Old/Terminated Cases 7

Form of Documents and Cover Sheets 8

Sealed vs. In-Camera Documents 8

HCRR Rule 9 8

Case Confidentiality During Case Creation 9

Documents Sealed Upon Filing 10

Filing Fees 10

Non-payment of Filing Fees 11

PDF – Formatting, Bookmarks, and the 10 MB limit 11

Documents Filed in Error 11

Importance of Docket Descriptions/Codes When E-filing 12

Notice of Electronic Filing (NEF) and Conventional Service 12

Document Service by Process Server 12

Signatures 13

Obtaining Hearing Dates 13

Ex Parte Motions for Hearing Dates 13

Non-Hearing Motions 13

Submission of Proposed Orders, Decrees, and Judgments 13

Pre-Signed Subpoenas and Summons 14

Certified Copies of Court Documents 14

Courtesy Copies 15

Court Forms 15

Kids First Registration and Excusal 15

Enhancements 15

Contact Information/Support 15

APPENDIX A: JEFS Document Categories/Types for Family Civil Cases 16

APPENDIX B: JEFS Docket Codes for Family Civil Cases 24

APPENDIX C: JEFS Docket Codes for Family Civil Cases 35

APPENDIX D: Glossary of Terms and Abbreviations 43

JEFS User Guide for Fifth Circuit Family Civil Cases

Introduction Terminology of JIMS

This guide contains policies, procedures, The Judiciary Information Management

and technical information regarding System (JIMS) was developed by the Hawaiʻi

electronic filing (“e-filing”) through the State Judiciary to provide an integrated

Judiciary’s Electronic Filing System (JEFS) for statewide case management system for all

Family Court civil cases filed in the Fifth courts and case types. JIMS initially

Circuit. For e-filing in other Circuits, JEFS launched in 2005 with traffic cases and has

users should refer to the specific JEFS guide since expanded to include all case types

for that circuit. except for juvenile cases.

This guide was developed to provide Fifth In 2010, the Judiciary Electronic Filing

Circuit JEFS users with a handy reference to System (JEFS) was added to JIMS. JEFS

ease their transition to JEFS. It is provided allows attorneys to electronically file (e-file)

for the convenience of JEFS users and documents to their cases without coming to

should not be relied upon as a source of a courthouse. JEFS automatically generates

legal authority. Court filings are subject to and e-mails a Notice of Electronic Filing

court rules, and this guide is not a (NEF) to other JEFS users associated with

substitute for the court rules applicable in the case, which significantly reduces the

any Family Court civil case. need for conventional service.

If you are a self-represented JEFS user, this Between 2012-2017, JIMS/JEFS was

guide may help you navigate JEFS. The expanded to include criminal cases.

guide is not legal advice. You should, JIMS/JEFS was expanded again in 2019 to

whenever possible, conduct your own include Circuit Court and District Court civil

research or seek the advice of an attorney if cases.

you are involved in any court case.

Individuals who use JEFS to e-file

The Judiciary has more detailed information documents are referred to as “JEFS users.”

and materials available on its website to All attorneys are “JEFS users,” and a few

assist JEFS users, including FAQs, a JEFS self-represented litigants (SRLs) opt to

User Manual, and training videos. These become JEFS users as well. The vast

materials are available on the Judiciary’s majority of SRLs are “non-JEFS users” who

Civil JEFS Info Page at conventionally file their documents at a

https://www.courts.state.hi.us/civiljefsinfo. courthouse.

We urge you to review these materials to

eCourt Kokua provides the general public,

ease the transition to electronic filing for

non-JEFS users, and JEFS users with online

Family Court civil cases.

access to case information, and online

The guide will be updated periodically. JEFS document purchase of non-confidential

users are encouraged to check the documents in all case types except traffic.

Judiciary's website for the current version.

A glossary of JIMS-related terms is available

in Appendix D.

JEFS User Guide for Fifth Circuit Family Civil Cases

Getting Started and Registration arrange for a JEFS Organization role, the

The Judiciary will launch electronic filing firm should send their request to:

statewide for Family Court civil cases on helpdesk.requests@courts.hawaii.gov.

April 25, 2022.

Mandatory Attorney E-filing

Beginning on that date, all attorneys will be Requirement

required by court rule to electronically file Per Hawaii Electronic Filing and Service

all documents in to Family Court civil cases Rules (HEFSR) 2.2, attorneys will be

through JEFS. required to e-file all documents through

To electronically file documents, attorneys JEFS effective April 25, 2022. Attorneys are

must register online through the Judiciary’s strongly encouraged to register for JEFS and

Internet website. If you already have a JEFS become familiar with the system well

User login and password for appellate, before April 25, 2022.

criminal or non-family civil cases, you may

use your existing JEFS login/password to e-

Revised Hawai‘i Family Court

file documents in Family Court civil cases. Rules, HEFSR, and HCRR

You do not need to re-register. JEFS users should be aware that in

association with the JIMS Family Civil

If you are not already a JEFS user, register

Project launch on April 25, 2022, significant

online as follows:

revisions to the Family Court Rules (HFCR)

1. Click “Efiling” from the Judiciary home were approved on March 30, 2022 by the

page (https://www.courts.state.hi.us). Hawai‘i Supreme Court.

2. Click “Judiciary Electronic Filing and Please refer to the court rules section of the

Service System (JEFS) Login Page.” Judiciary website for the current version of

the HFCR.

3. You will be directed to the JEFS login

page, where you must click “Register for In addition, Family Court practitioners

Access.” should familiarize themselves with both the

Hawai‘i Electronic Filing and Service Rules

4. You then must submit the requested

(HEFSR) and the Hawai‘i Court Records

information to obtain your login and

Rules (HCRR). These rulesets govern e-filing

password.

and the handling of court documents in the

There is no registration fee to use JEFS. digital environment of the Judiciary

Information Management System (JIMS).

Law firms may designate a JEFS

NOTE: JEFS is one part of JIMS.

Organization Administrator who will be able

to: (1) approve and manage the attorney Technical Requirements

JEFS users associated with the firm; (2) The Fifth Circuit makes the following

access all the documents for cases in which technology equipment recommendations to

a member of the firm is a party; and (3) e- use JEFS. If you or your information

file documents on behalf of an attorney. To

JEFS User Guide for Fifth Circuit Family Civil Cases

technology staff need assistance, please represent the last snapshot of Family Court

email: civil case information available in that

helpdesk.requests@courts.hawaii.gov system. Ho’ohiki will not be updated after

April 20, 2022.

A personal computer that can support the

following software and peripherals During the blackout period, court

(Required). documents may still be conventionally filed

at the courthouse, and hearing dates for

• Operating System: Windows 7 or

motions can still be obtained in the usual

higher or Mac OS X or higher

manner. Please note that during the

(Required).

blackout period, documents that are filed

• An Internet connection and Web

court dates that are scheduled, minutes

Browser (Required): Chrome 44,

from hearings that occur, etc., will never be

Firefox 43, IE11, or Safari 9

viewable in Hoʻohiki.

(Recommended).

• One An Email address per JEFS user The entire JIMS system (including all case

(Required). types) will be offline from 5 p.m. on Friday,

• Monitor (Required) or two monitors April 22, 2022, to the launch of JIMS Family

(Recommended). A word processor Civil on Monday, April 25, 2022.

(Required)/Microsoft Word

• After April 25, 2022: Court documents

(Recommended).

that have been conventionally filed at

• Adobe Acrobat Reader (Required) the courthouse during the blackout

for reviewing court documents and period will be entered by court staff into

Adobe Acrobat Standard or Pro DC JIMS.

for editing/converting documents • Information relating to court events,

(Recommended). such as minutes from court hearings

• Scanner or Multi-Purpose during the blackout period, will be

Scanner/Copier/Printer manually inputted into JIMS by the

(Recommended) may be necessary court staff.

to convert paper documents to • It may take court staff some time to

electronic PDF format. complete inputs from the blackout

period. Therefore, your patience is

Ho‘ohiki Data Freeze greatly appreciated.

At the close of business on Wednesday,

April 20, 2022, data entry into the Once JIMS launches, information about

Judiciary’s existing case management Family Court civil cases will no longer be

system (HAJIS/Ho‘ohiki) will be suspended, viewable online in Hoʻohiki.

and there will be a blackout period to

prepare for the transition and migration of

JEFS Availability

data to JIMS before on April 25, 2022. JEFS is available every day, including

Consequently, the data that will be holidays and weekends except Monday

viewable online in Hoʻohiki on April 20 will through Saturday between midnight

JEFS User Guide for Fifth Circuit Family Civil Cases

through 4 a.m. (HST) for system • Family Court Appeal (FAL)

maintenance. Maintenance on Sundays • Civil Union (FCU)

goes from midnight through noon. • Domestic Abuse (FDA)

E-filing may slow down before system • Divorce (FDV)

maintenance at midnight. This may relate to • Guardianship (FGD)

e-filing volume, network, and other • Gun violence (FGV)

technical variables outside of JEFS and • Family Court Miscellaneous (FFM)

could cause an e-filing submission at this • Paternity (FPA)

time to fail. JEFS users should not e-file at • Termination of Parental Rights

the last minute before their filing deadline (FTM)

to avoid this problem. • Uniform Child Custody Jurisdiction &

Enforcement Act (FUJ)

If JEFS is unavailable due to technical

• Uniform Interstate Family Support

problems, JEFS users should revert to

Act (FUF)

conventional filing with the Legal

Documents Branch (LDB). If JEFS is The Family Court Miscellaneous (FFM) case

unavailable due to natural or unforeseen type includes the following sub-case types:

circumstances that cause closure of the

• Administrative Findings and Order

courts, filing deadlines may be extended by

Support

order of the Supreme Court. JEFS users

• Assisted Community Treatment

should check the Judiciary website for

• Child Custody

special orders extending deadlines in the

• Complaint for Support

event of unanticipated court closures.

• Emergency Examination – Adult

JEFS users will be automatically logged out • Emergency Examination – Minor

of the system after 60 minutes of inactivity. • Foreign Custody

• Garnishment

Case Types

• Habeas Corpus

When creating cases in JEFS, it is important

• Involuntary Hospitalization – Adult

for the JEFS user to select the correct Family

• Involuntary Hospitalization – Minor

Court civil case type. Failure to do so may

• Involuntary Outpatient Treatment –

result in processing delays, including the

Adult Substance Abuse

setting of hearings or the case being

directed to the incorrect division • Involuntary Outpatient Treatment –

Minor

The following Family Court civil case types • Involuntary Outpatient Treatment –

are included in JEFS/JIMS for cases initiated Adult Mental Health

after April 25, 2022: • Juvenile Expungement

Case Type (Case Abbreviation) • Name change

• Other

• Adult Abuse (FAB) • Register Foreign Document

• Adoption (FAN)

JEFS User Guide for Fifth Circuit Family Civil Cases

• Register of Foreign Documents Attorneys have the capability in JEFS to e-

• Request for Decree file in non-confidential cases in which they

are not a party or attorney of record.

Looking Up Cases in JEFS/eCourt Attorneys also have the ability in JEFS to

Kokua add themselves as a party in a non-

The format to use when looking up cases in confidential case. The latter will frequently

JEFS/eCourt Kokua for cases initiated after occur at the beginning of a case after an

April 25, 2022, through JEFS/eCourt Kokua attorney’s client is conventionally served by

is: “5FDV-22-100” where “5” stands for Fifth another party/attorney.

Circuit; “FDV” represents the divorce case Per HCRR 10.4, unless authorized by a

type; “22” represents the year 2022 for the court, an attorney shall not use JEFS to gain

year of filing; and “100” refers to the case access to confidential information under

number. seal in which the attorney is not a party or

The case type and case number formats for attorney of record. If a JEFS user adds

cases initiated before April 25, 2022, are themselves as a party to the case without

different (see Appendix D). filing a document, the JIMS system will

automatically issue a Notice of Adding

Case Parties – Access and Service Parties to all parties via Notice of Electronic

JEFS users should familiarize themselves Filing (NEF).

with both the Hawai‘i Electronic Filing and

Service Rules (HEFSR) and Hawai‘i Court Removing JEFS User from

Records Rules (HCRR) in addition to the Old/Terminated Cases

revised Hawaii Family Court Rules (HFCR). Family Court civil attorneys will not be able

to access their prior cases in JEFS beginning

When JIMS Family Civil launches on April

30 days after the case terminated in JIMS.

25, 2022, attorneys will find that their

However, attorneys may receive a Notice of

active cases are already entered and

Electronic Filing (NEF) via email after a case

accessible in JEFS.

is terminated they no longer represent a

Parties represented by JEFS users will be client. This is because an attorney may still

served electronically when they and/or be listed in JIMS as the attorney of record, ,

their attorney receive a Notice of Electronic and NEFs are automatically sent to an

Filing (NEF). However, JEFS users must attorney’s current email address. In other

conventionally serve all documents at case words, the termination of a case in JIMS

initiation. In addition, JEFS users must does not automatically remove an attorney

conventionally serve documents as attorney of record for the case.

throughout the case on all self-represented

An attorney accessing case(s) in which they

litigants who are not JEFS users, as provided

no longer represent a client may violate

in HEFSR 6.2 and the revised HFCR.

statutes/rules relating to confidentiality.

JEFS User Guide for Fifth Circuit Family Civil Cases

Per HFCR Rule 87 (b)(2), an attorney can margin to accommodate a court

request that they be removed as attorney certification.

of record in a case. The attorney must

Proposed findings, conclusions, orders, or

follow the service requirements specified by

judgments that are attached to a

the rule. If the case is active/pending, the

coversheet and submitted for signature

requesting attorney should e-file a Motion

pursuant to these Rules shall also comply

to Withdraw (MTWC) in that case using the

with HFCR 7.1(c).

“Motion”/“Mtn For Withdrawal/Sub Of Cnsl”

document category/type. If you have any questions about the form of

e-filed documents, please contact the Legal

Please contact the appropriate chambers

Documents Branch at (808) 482-2330

staff to obtain a hearing date prior to efiling

before you e-file any document.

a Motion to Withdraw (MTWC).

If the case is terminated, per HFCR Rule Sealed vs. In-Camera Documents

87(a), an attorney should e-file a Notice of When e-filing a document, an attorney has

Withdrawal at the conclusion of the case the option to file a document as “Sealed" or

using “Notice”/”Notice”document "In-Camera."

category/type. Appropriate staff are If the attorney selects "Seal," then the

authorized to end date an attorney from document will only be accessible to the

these cases. parties on the case.

Form of Documents and Cover If the attorney selects "In-Camera," then

Sheets only the assigned Judge and their

The required format of documents filed in designated employees will be able to view

Family Court Civil cases is detailed in the the document. The Court may order that

recently revised HFCR 7.1. JEFS users certain parties can view the document in

should directly refer to the rule when JEFS.

preparing their documents for e-filing. Both sealed and in-camera documents are not

available for viewing or purchase by the public

HFCR 7.1(c) states that the first page of

through eCourt Kokua.

every pleading, motion or other document

shall contain a caption setting forth the

name of the court, the title of the action, HCRR Rule 9

the case number, and the name of the Before electronically filing any document,

pleading, motion, or other document as the JEFS user should review all documents

described below. The first page of each for personal private information (PPI). If PPI

document shall have either a 3-inch top appears in the document, then HCRR Rule 9

margin or a 3-inch-by-3-inch space in the must be followed, which is briefly

top right corner to accommodate an summarized as follows.

electronic file stamp. The first page of each

document shall also have a 1.5-inch bottom

JEFS User Guide for Fifth Circuit Family Civil Cases

1. If Rule 9 applies, the filer will the court with an electronic,

complete Rule 9 Form 1 (SCP349): editable version of the

Fly Sheet for Document(s) unredacted document. (This

Containing Confidential Information. is necessary because the

This document shall be e-filed in redacted version filed in JIMS

JEFS as a lead document without may not be easily editable).

being sealed or marked in-camera. c. If, after receiving the

When e-filing this document, use is editable document from the

the document category/type party, significant changes to

“Confidential Documents”/“Info the document are made, the

Confidential Ntc - Hccr9”. court should file a revised,

2. Complete Rule 9 Form 2 (SCP350 redacted version of the

Sample) Confidential Information publicly filed document.

Form. This document shall be e-filed d. The judge signs the

in JEFS as a sealed, supporting unredacted version of the

document. When e-filing this document.

document, use the document e. The court staff e-files the

category/type “Confidential unredacted version of the

Documents”/“Info Confidential Doc - document in JIMS under seal.

Hccr9”. The “sealed” check box in

JEFS also must be selected. Case Confidentiality During Case

3. The filing party shall redact all the Creation

personal private information To help prevent the inappropriate

specified in HCRR Rule 2.19 from the disclosure of confidential information while

publicly filed document. This ensuring public access to non-confidential

redacted document shall be e-filed court records, the following guidelines are

in JEFS and shall be available to the provided when initiating cases in JEFS.

public. However, please note that complying with

4. The filing party shall provide the confidentiality requirements set forth by

court with an unredacted version of statute/court rules is the responsibility of

the publicly filed document upon each JEFS user.

request.

5. After the hearing: The following case types are categorically

a. If the redacted version of the confidential in JEFS as required by

document is to be filed by statute/court rule:

the court, the division staff e- • Adult Abuse

files the document after it is • Adoption

signed by the judge. • Assisted Community Treatment

b. If an unredacted document • Emergency Examination – Adult

with PPI is to be filed by the

• Emergency Examination – Minor

court, the party must provide

JEFS User Guide for Fifth Circuit Family Civil Cases

• Guardianship (of the Minor) • Divorce Action

• Guardianship Registration Information/Matrimonial Action

• Involuntary Hospitalization – Adult Information (MAI)/Civil Union

• Involuntary Hospitalization – Adult Divorce Action Information (CUDA)

Mental Health • Notice/Order to Withhold Income

• Involuntary Hospitalization – Minor (ONW)

• Involuntary Outpatient Treatment – • Petition for Paternity (PFP)

Minor Mental Health • Hawai‘i Paternity Action Information

• Involuntary Outpatient Treatment – • Confidential Information

Adult Substance Abuse Sheet/Form A (HPAI)

• Juvenile Expungement • Attachment for Information on

• Termination of Parental Rights Additional Children (ATTCH)

• Birth certificate (BC)

When JEFS users create a new case in the

• Marriage certificate (DOC)

case types listed immediately above, the

• Death certificate (CD)

JEFS system will automatically default the

• DNA testing results (MEDRE)

case to confidential status.

• Court ordered professional

Therefore, documents e-filed in these evaluation (MEDRE)

categorically confidential case types do not • Custody Investigation and/or

have to be individually sealed in JEFS. Evaluation Reports (CER)

Paternity cases filed after December 31, • Guardian Ad Litem reports (GALR)

2020, are not categorically confidential by • Kokua Kanawai reports (RKK)

law. HRS §584 requires that the Judiciary

Filing Fees

make the titles of all court filings and the

Attorneys may pay filing fees by credit card

minutes of court proceedings in paternity

at the time of e-filing by using the Hawaiʻi

cases available to the public. However, HRS

Information Consortium (HIC) secure online

§584 also requires all documents filed in

credit card system. There is no additional

paternity cases to be sealed. The JEFS

fee for online payment by the Judiciary.

system will automatically seal all

However, there is a 2.6% processing fee

documents e-filed in paternity cases to

assessed by HIC.

comply with this requirement.

Attorneys may also opt to “Pay Later” at the

Documents Sealed Upon Filing courthouse or by mail. Payment must be

Pending before the Hawai‘i Supreme Court made in cash (in person only), check,

is a new HFCR 7.2 that would categorically cashier's check, or money order within ten

seal the following types of documents upon days of e-filing. Checks should be made

filing, even if the case type involved is open payable to the "Clerk of the Court."

to the public:

Under/overpayments will be reviewed by

court staff in the Legal Documents Branch.

JEFS User Guide for Fifth Circuit Family Civil Cases

If you have any questions about your fee JEFS will not accept PDF documents greater

assessment or under/over payments, please than 10MB. A message will pop up if the

contact the Legal Documents Branch document exceeds the page limit, and JEFS

directly at (808) 482-2330. will not accept your document for filing.

The document's content and formatting

A JEFS user can e-file a "Filing Fee Waiver

may impact the overall file size in PDF

Request" (APPRC) in a case. It is located

format. For example:

under the "Application" category in JEFS. A

judge will review the request, and • Documents converted from Word or

requestor will be notified when the judge WordPerfect and signed with a “/s/” will

makes a decision by a Notice of Electronic be smaller in size than documents that

Filing (NEF). are scanned in with an original or inked

signature.

Non-payment of Filing Fees • Documents comprised of only text will

If a court filing fee is not paid within ten be much smaller than a document that

days of e-filing, the initiating document or contains graphics or color images.

motion (ex. Paternity motions, respondent • Resolution of scanned documents

should be set no less than 200 dpi (dots

motion in TRO cases, etc) may be stricken

per inch) and no greater than 300 dpi.

from JIMS. If the initiating document is

Lower resolution scans will not print

stricken, the case may be dismissed.

with sufficient quality, and higher

resolution scans will considerably

PDF – Formatting, Bookmarks,

increase file size.

and the 10 MB limit

JEFS only accepts documents uploaded in Before e-filing, JEFS users should view the

Adobe Portable Document Format (PDF) file size and divide the document into

format. PDF documents may be created in separate PDF documents as needed. If the

several ways: JEFS user has Adobe Acrobat Professional,

• In some versions of Microsoft Word, PDF files can also be “optimized” to reduce

you may “save as” and select “PDF.” In file size.

other versions of Word, you may choose

Documents should be scanned using optical

"Adobe PDF" on the toolbar and then

select "Convert to PDF.” character recognition (OCR) when possible.

• In recent versions of WordPerfect, you In addition to a numbered index,

may select “publish to PDF” from the documents e-filed with multiple sections

File menu.

should have assigned PDF bookmarks.

• Most copy machines now include

software that allows you to scan the Documents Filed in Error

document to create a PDF document.

An attorney who e-files a document in the

Please refer to the manufacturer's

wrong case, e-files an incorrect version of a

instructions.

document, adds the wrong party to the

case, or otherwise e-files a document in

JEFS User Guide for Fifth Circuit Family Civil Cases

error, should immediately call the Legal Notice of Electronic Filing (NEF)

Documents Branch. Be prepared to provide

the case ID, the docket number, a detailed

and Conventional Service

explanation of the error, and the e-filing After a document is e-filed, JIMS

date and time. automatically sends a Notice of Electronic

Filing (NEF) by email to registered JEFS

In some instances, the clerk cannot change users. The NEF will include the case ID, case

the entry without a court order. The filing title, filing date and time, filing parties,

party will need to e-file an ex parte motion document name, and a listing of the parties

(“Motion”/”Ex Parte Motion”--EXPM) and electronically served and who needs to be

proposed order (“Order”/”Proposed conventionally served. The NEF is sent as

Order”—PROD) to correct the record in follows:

such cases. The clerk's corrective action, if • When attorneys and firm staff initiate a

allowed, will generate a Notice of new case in JEFS, the initiator will

Correction (NOC) that will be emailed to receive the NEF. Case initiators must

JEFS users via a Notice of Electronic Filing remember to add themselves as a party

(NEF). The party who made the error is to the case to continue to receive all

responsible for conventionally serving the future NEFs after case initiation.

notice to non-JEFS user parties. • When a JEFS user e-files a document in

an existing case.

Importance of Docket • When court staff e-files a document

and/or makes a docket entry in a case.

Descriptions/Codes When E-filing

When e-filing a document, the JEFS e-filer Parties not provided service via NEF must

must take great care to use the correct be served conventionally as mandated by

document category/type corresponding to Rule 6.2 of the Hawaii Electronic Filing and

the document being filed. Examples of Service Rules. Requirements for service in

docket categories/types are mentioned Family Court cases are also governed by

throughout this guide. A comprehensive HFCR 4.

listing of prescribed docket

categories/descriptions used in the Fifth Document Service by Process

Circuit is available in Appendix A.

Server

E-filing a document using the wrong Process Servers hired by JEFS users must

document category/type may result in return service documents to the JEFS user

delayed document processing. A JEFS user for e-filing. Process Servers employed by

may need to directly contact the court if JEFS users should not drop off their service

court action is necessary. documents to the Legal Documents Branch.

JEFS User Guide for Fifth Circuit Family Civil Cases

Signatures Ex Parte Motions for Hearing

Per the Hawai‘i Electronic Filing and Service Dates

Rules (HEFSR) 5.1, all JEFS users must sign Attorneys should efile Ex Parte Motions

electronically filed documents by typing together with the proposed order as one

their name in the space usually reserved for document entitled “Ex Parte Motion

a handwritten signature preceded by "/s/" for__________; Order Granting

(e.g., "/s/ Jane Lawyer"). Only in signing __________”.

conventionally filed (paper) documents

should wet signatures be used. The procedure is as follows:

Obtaining Hearing Dates

JEFS users will request hearing dates by 1. Filing party shall efile the Ex Parte Motion

phone call/email. together with the Proposed Order as one

The procedure will be as follows: document. The document shall be titled “Ex

Parte Motion for [fill-in]”.

1. The filing party shall call/email the

appropriate court staff for a hearing date: 2. The Ex Parte Motion and Order will be

Courtroom # 1 – (808) 482-2611 reviewed by the assigned Judge. Once the

Courtroom1.5CC@courts.hawaii.gov Judge signs the Order, court staff will then

electronically separate the Order from the

Courtroom #3 – (808) 482-2391 Ex Parte Motion for efiling as a stand-alone

Courtroom3.5CC@courts.hawaii.gov document. The Order for the Judge’s

signature shall include the attorney caption.

2. It is the filing party’s responsibility to fill

in the assigned date, time, and location of

3. Denied Orders will be notated “Denied”

the hearing, before filing a motion in JEFS.

and efiled by the division/court staff.

Also, court rules require the hearing date,

time,and assigned judge be included on the

4. Orders that are Granted will be efiled by

first page of the filed Motion.

the division/court staff.

Non-Hearing Motions

3. The filing party(and JEFS users) will For non-hearing motions, JEFS users will e-file

receive a NEF. using the appropriate, specific docket

description available in JEFS (e.g. Motion for

Reconsideration). See Appendix A for a listing of

4. The filing party must conventionally serve

prescribed document descriptions.

self-represented parties who are not JEFS

Users. Submission of Proposed Orders,

Decrees, and Judgments

5. No courtesy copies are required to be All Proposed Orders, Decrees, and

provided to the court. Judgments should be e-filed with a

JEFS User Guide for Fifth Circuit Family Civil Cases

proposed coversheet (PROD) as the first electronic PDF subpoena and summons

page (e.g., Plaintiff John Doe’s Proposed forms from the Legal Documents Branch.

Order Denying Motion to Dismiss). Please The pre-signed PDF subpoena and

do not e-file proposed orders, etc., unless summons forms can only be used by

you have first attempted to secure or have Hawai‘i State Bar members and will not be

secured approval as to form from all other accessible on the Judiciary’s Internet

parties as required by HFCR 58(a). website.

If any document not approved as to form Self-represented parties must

within the time specified or is disputed, conventionally fill out subpoena and

then you may file a Notice of Submission summons forms and present them to the

with the proposed order, etc., as set forth in Legal Documents Branch at the filing

HFCR 58. Objections to the form of a counter to be signed, filed and sealed.

proposed order should be filed within the

Once a subpoena and summons are served,

time specified in HFCR 58 along with the

the return of service is either: (1) scanned

objecting party’s counter-proposed order,

and e-filed by the JEFS user or (2)

decree, or judgment. The following docket

conventionally filed by the self-represented

categories/types should be used when filing

party at the Legal Documents Branch,

proposed orders, etc.:

where it will be scanned and e-filed into

A Notice of Submission (NSUB) shall be e- JIMS by the clerk.

filed using the “Notice”/“Notice-

Per HRCP 45(a), Legal Documents Branch

Submission” document category/type.

staff will provide hard copy, blank, signed,

Proposed orders (PROD) shall be e-filed and sealed subpoena forms to attorneys

using the “Order”/“Proposed Order” and self-represented parties who appear in

document category/type. person at the courthouse and request them

from Legal Documents.

For paternity cases, a proposed judgment

(PJDG) shall be e-filed with the Parties must e-file/file the first page of the

“Judgment”/“Proposed Judgment” subpoena/summons form at issuance and

document category/type. the second page after service.

The court will review and sign proposed Certified Copies of Court

orders, decrees, and judgments e-filed by

court staff. Prevailing parties are required

Documents

to conventionally serve unrepresented Certified copies of non-confidential court

parties who are not registered JEFS users. documents filed in JEFS can be purchased

from eCourt Kokua, the website through

Pre-Signed Subpoenas and which the public may access court

information online. Once purchased, an

Summons

electronic certification will appear in red on

Upon request, registered attorney JEFS

the bottom of the document's first page.

users may obtain pre-signed and sealed

JEFS User Guide for Fifth Circuit Family Civil Cases

Alternatively, certified copies of court event date, and e-file the Notice

documents may be purchased at the (KIDS) to the case using the “Notice

courthouse. Conventionally certified copies Kids First” document type.

will include the traditional, embossed seal. 3. JEFS users must provide

conventional service as needed to

Courtesy Copies non-JEFS user parties.

For Family Court of the Fifth Circuit,

courtesy hard copies of documents are not To request an excusal from Kids First, JEFS

required to be provided to the court. users must e-file an “Ex Parte Request for

Waiver of Attendance at Kids First Program;

Court Forms Order” form (EXPM) using the “Motion”/”Ex

Fifth Circuit forms that were previously Parte Motion” document category/type.

available on the Judiciary Internet website

Enhancements

will be modified for JEFS use and can be

The Judiciary welcomes suggestions on how

accessed on the court forms webpage at

JEFS can be improved. Between April 25 and

https://www.courts.state.hi.us/self- May 31, 2022, attorneys can call the

help/courts/forms/kauai/kauai_fifth_circuit Statewide JIMS Family Civil help desk at

_forms (808) 534-6644 or email their suggestions

to helpdesk.request@courts.hawaii.gov.

Kids First Registration and Excusal

The Notice to Attend Kids First (KIDS) Contact Information/Support

should not be e-filed at the same time the Prior to the launch of JIMS Civil, general

divorce with children case is initialed in questions can be directed to the JIMS

JEFS, JEFS users should: Hotline at (808) 482-2673. Between April 25

and May 20, 2022, attorneys can call the

1. Email Legal Documents at First Circuit JIMS Family Civil help desk at

LegalDocs.5CC@courts.hawaii.gov (808) 954-8101. Email inquiries can be sent

or call (808) 482-2330 to request a to FCCivil.1CC@courts.hawaii.gov during

scheduled event date. this period. Following May 20, 2022, attorneys

2. Immediately complete Fifth Circuit’s can call the Fifth Circuit JIMS Hotline at (808)

Notice to Attend Kids First form, 482-2673 or email inquiries to

including the provided Kids First JIMSQuery.5CC@courts.hawaii.gov.

JEFS User Guide for Fifth Circuit Family Civil Cases

APPENDIX A: JEFS Document Categories/Types for Family Civil Cases in

the Fifth Circuit

This is a list of the document categories/types available for attorneys to use in Fifth Circuit Family Civil

Cases:

Document Category Document Type Docket Code

Application Appl Re Confid Fam Crt Recds APPCF

Application Application APP

Application Application-Minor APPM

Application Ex Parte App-Depo Writ Interog ETD

Application Filing Fee Waiver Request APPRC

Application Rqst Access Court Record-Hccr RACR

Brief Answering Brief AB

Brief Opening Brief OB

Brief Reply Brief RB

Brief Supplemental Opening Brief SOB

Complaint Administrative Findings & Ord AFO

Complaint Advise Waiv & Consnt Jdg Pater AWCJ

Complaint Civil Union Divorce Info CUDA

Complaint Complaint CMP

Complaint Complaint Amended CAMD

Complaint Complaint And Summons CMPS

Complaint Counterclaim CCLAI

Complaint Cross Claim XCL

Complaint Exempl Foreign Judgment EFJ

Complaint Matrimonial Action Info MAI

Complaint Not Of Appeal To Family Court NAF

Complaint Notice Kids First KIDS

Complaint Reg Of Foreign Child Cust Ord RFCC

Complaint Registration Of Support Order RSUPO

Complaint Uniform Support Petition USP

Confidential Documents Confidential Letter - Hccr9 9LTR

Confidential Documents Info Confidential Doc - Hccr9 9INFC

Confidential Documents Info Confidential Ntc - Hccr9 9INF

Counsel Affid/Dec Re: Atty Fees,Cost ADFC

Counsel Mtn For Withdrawal Of Appeal MWA

Counsel Mtn/Req For Atty'S Fees/Costs MFC

Counsel Request For Attorney Fees And RAFEE

Counsel Withdrawal & Substi Of Counsel WSUB

Document Certificate Of Live Birth CLB

Document Deposition DEPO

Document Document DOC

JEFS User Guide for Fifth Circuit Family Civil Cases

Document Category Document Type Docket Code

Document Exhibit List EL

Document List Of Exhibits LE

Document List Of Witnesses LW

Document Prop Find Facts, Cncl Of Law PFOF

Document Proposed PROP

Document Proposed Document PDOC

Document Proposed Order PORD

Document Receipt REC

Document Req For Audio-Video Recording RAV

Document Req Wdwl Of Exhs & Receipt WDWE

Document Request For Transcript RT

Document Response To Order To Show Cau ROSC

Document Withdrawal WDW

Document Witness And Exhibit Lists WEL

Document Witness List WL

Document Written Request For Disclosure WRD

Event Status Entry Of Default EOD

Judgment Cert Of Expung Juv Arrest Rec CEXP

Judgment Judgment & Not Entry Of Judg JNEOJ

Judgment Proposed Judgment PJDG

Judgment Stipulated Judgment SJUDG

Media Application For Extd Coverage AEC

Memorandum Memorandum MEMO

Memorandum Memorandum In Opposition MEO

Memorandum Memorandum In Support Of MES

Memorandum Memorandum Of Pretrial MEP

Miscellaneous Appearance Of Counsel AP

Miscellaneous Change Of Address COA

Miscellaneous Divorce Mediation Referral DMR

Miscellaneous Letter LT

Miscellaneous Property Division Chart PRDIV

Miscellaneous Transcript Of Proceedings TOP

Motion Epm-Svc By Mail&Posting By Pub EXSMP

Motion Ex Parte - Svc By Publication EXPUB

Motion Ex Parte Mot-Emerg Guardshp EPEG

Motion Ex Parte Mot-Exam Judg Debtor EMOE

Motion Ex Parte Motion EXPM

Motion Ex Parte Motion/Petition EXPMP

Motion Ex Parte-Iss Out Of State Depo EPIC

Motion Ex Parte-Issue Garnishee Sumns MIGS

Motion Ex Parte-Serv By Cert Mail EPSUM

JEFS User Guide for Fifth Circuit Family Civil Cases

Document Category Document Type Docket Code

Motion Expm Mot/Dec Svc W/O State;Ord EPSWO

Motion Expm Svc Mail & Post Lieu Pub EPSPO

Motion Expm-Advance/Expedite EXEXP

Motion Expm-Custody Pendente Lite EPCC

Motion Expm-Waive Fees & Surcharges EXWAI

Motion Mot & Dec To Mod Child Support MMCS

Motion Mot Mod Ord Appt Guard Or Term MMGT

Motion Mot Ret Firear Ammu Perm & Lic MFIRE

Motion Mot To Amd/Extend/Dissolve Eo MTAD

Motion Mot-For Confirmation Of Sale MSALE

Motion Motion Extend Protective Order MEPO

Motion Motion For ___________ MOT

Motion Motion For Extension Of Time MXT

Motion Motion For Post Decree Relief MPOR

Motion Motion For Pre Decree Relief MPRR

Motion Motion For Reconsideration MR

Motion Motion For Serv By Mail; Order MOSM

Motion Motion For Stay MSTA

Motion Motion For Waiver Of Costs MW

Motion Motion In Limine MLN

Motion Motion Post-Decree or Judgment MPOST

Motion Motion Pre-Decree or Judgment MPRE

Motion Motion To Appear Pro Hac Vice MPHV

Motion Motion To Compel Discovery MTCD

Motion Motion To Continue MCON

Motion Motion To Continue - Deft/Resp MCR

Motion Motion To Continue - Pltf/Petr MCP

Motion Motion To Dismiss MD

Motion Motion To Dissolve MDIS

Motion Motion To Expunge MEXP

Motion Motion To Quash MQSH

Motion Motion To Reinstate MOTR

Motion Motion To Set MSET

Motion Motion To Set Aside MSA

Motion Motion To Vacate MVAC

Motion Motion/Summary Judgment MSJ

Motion Mot-Partial Summary Judgment MPSJ

Motion Mtn For Withdrawal/Sub Of Cnsl MTWC

Motion Non-Hearing Motion NHM

Motion Other Procedural Motion OM

Motion Repetition For Invol Hosp REP

JEFS User Guide for Fifth Circuit Family Civil Cases

Document Category Document Type Docket Code

Motion Request REQ

Motion Request For Default By Clerk EXREQ

Motion Request For In Forma Pauperis IFP

Motion Request To Excuse Appearance REXC

Notice Amended Notice Of Appeal ANOA

Notice Amended Notice Of Cross-Appeal AMNXA

Notice Amended Notice Of Hearing ANH

Notice Demand For Notice DFN

Notice Not Appt Guard & Right Req Mod NAPG

Notice Not Re Invol Civil Commitment NICC

Notice Not W/Drawal Of Mtn Filed On NWDL

Notice Notice NTCE

Notice Notice Of Appeal NA

Notice Notice Of Appeal-Agency NAG

Notice Notice Of Dismissal DISM

Notice Notice Of Dismissal - Partial NOPD

Notice Notice Of Entry Of Judgment NEJ

Notice Notice Of Extension NEXT

Notice Notice Of Filing Report NFR

Notice Notice Of Hearing NOH

Notice Notice Of Limited Appearance NLA

Notice Notice Of Removal NREMV

Notice Notice Of Setting NSET

Notice Notice Of Taking Deposition NTDEP

Notice Notice-Appearance /Counsel NAPP

Notice Notice-Bankruptcy NBR

Notice Notice-Dismissal W/O Prejudice NDO

Notice Notice-Dismissal W/Prejudice NDW

Notice Notice-Entry Judgment/Order NEJO

Notice Notice-Pendency Of Action NPA

Notice Notice-Resetting NOR

Notice Notice-Submission NSUB

Notice Waiver-Notice WON

Order Adm Ord Terminat Child Support ATERM

Order Ord/Not W/Hold Inc Child Supp ONW

Order Order Re Return Of Firearms OFIRE

Order Prop W/Drawal & Subst Of Couns PWSUB

Order Proposed Order __________ PROD

Other Documents Agreemnt & Consnt Limitd Apper ACLA

Other Documents Amd Findings/Fact Concl Of Law AFOF

Provenance

Source: www.courts.state.hi.us
Retrieved: 2026-10-02
Edition: supplied-hi-47e-5c-fc-civil-jefs-user-guide-final-2022-04-11
Content hash: 2ac6e5345b3f5b2bfced27efbb5e96c175b87725e4698d97d3a75a8aba6d65ba

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