Alaska R. Admin. 37

(a) The administrative director may adopt a schedule for

the retention, destruction, and archiving of any records, papers,

or documents maintained by the Alaska Court System.

(b) Each presiding judge or area court administrator

shall, upon approval by the administrative director, destroy or

provide for the destruction of all pleadings, papers,

instruments, depositions, and transcripts filed in any action or

proceeding in the superior or district court if all of the

following conditions exist:

(1)

The action or proceeding is no longer

pending or on appeal in any court and all appeal periods have

elapsed;

(2)

The presiding judge or area court administrator has certified that the destruction of the records is

permitted by the Records Retention Schedule;

(3)

There is maintained for the use of the public

an archived copy of each document required by the Records

Retention Schedule to be permanently retained and a process

for the public to view an archived copy;

(4)

The archived copy must be stored in such a

manner and place as will reasonably assure its preservation

indefinitely against loss, theft, defacement, or destruction;

(5)

At the time of the taking of the archived

copy, the person under whose supervision the same was taken

has attached to or incorporated in the archived copy a

certification that the copy is a correct copy of the original or of

a specified part hereof, as the case may be, the date or dates on

which it was taken and the fact that it was taken under that

person’s direction; and

(6)

The records have been reviewed under (d)

of this rule and have been determined to have no historical

value.

(c) The administrative director shall prescribe the

archival processes and procedures to be used under (b) of this

rule and the methods of destruction of records described in

(b)(1) through (6) of this rule.

(d) On or before January 15th of each year each judicial

officer shall, regarding the cases that were assigned to that

judicial officer and closed during the preceding calendar year,

provide the administrative director with a list identifying and

designating any original case documents or records contained

in those cases which have present or potential historical value.

The administrative director shall provide for the archiving and

safekeeping of all original case documents and records so

identified.

(e) A photographic reproduction of any of the records

described in this rule, the archival copy, or the negative or film

of which has been certified by the person in charge of such

reproduction as a correct copy of the original, shall be received

in evidence in all courts in like manner as the original.